HR Administrative Assistant

Full Job Description

This opportunity is open to current King County employees. We are not accepting external applications at this time.

In addition to the current opening, this recruitment may be used to establish a pool of qualified candidates to fill future career service Administrative Staff Assistant positions throughout the Department of Natural Resources & Parks (DNRP) over the next 6 months.

Join a dynamic Human Resources team and play a vital role in enhancing our processes. Our team is dedicated to delivering exceptional service and fostering a positive experience for the division and our customers.

About the Role:

The Water and Land Resources Division is seeking an HR Administrative Assistant (Administrative Staff Assistant) to provide essential administrative, technical, and operational support to the HR team.

This role plays a key part in improving HR processes, maintaining accurate personnel records, supporting recruitment activities, and coordinating HR led meetings and projects.

A significant focus of this position is the effective use of Laserfiche, PeopleSoft, and NEOGOV to manage data, records, and HR workflows.

The ideal candidate is highly organized, detail oriented, and skilled at managing multiple priorities in a fast-paced environment.

Strong customer service and communication skills are essential, along with the ability to adapt quickly to changing needs and handle sensitive information with discretion.

The successful candidate will be comfortable completing complex tasks with limited guidance, responding with urgency when needed, and making sound decisions even when full information is not available.

This position follows a hybrid work model, blending remote and in-person work.

About the Team:

Come join a team that is collaborative, supportive, innovative, and open to ideas for constantly providing more value to the organization!

The HR team is comprised of highly skilled contributors supporting a high-volume and fast-paced organization.

The team focuses on efficiency and providing top-notch HR service for our division but still recognizes and prioritizes a healthy work-life balance for the team.

About the Division:

The Water and Land Resources Division (WLRD) is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face of climate change.

We are a dedicated workforce of more than 450 supported by an annual budget of ~$280 million.

WLRD has a strong track record of developing innovative strategies to protect working farms and forests, restore habitat, improve water quality, and provide county residents with equitable access to green space.

We house the Land Conservation Initiative, which aims to preserve our last, most important lands.

Our forestry and agricultural programs help individuals protect their lands and support local food production.

We house four salmon recovery forums where we collaborate with scores of partners to plan, design, and build habitat projects.

We partner with regional jurisdictions to help residents and businesses reduce the threats posed by production, use, storage, and disposal of hazardous materials.

We are the primary service provider to the King County Flood Control District, contributing to flood preparedness and constructing and maintaining facilities that restore rivers and reduce risk.

Our one true local service to unincorporated King County is stormwater management, protecting water quality, reducing flooding, and building and maintaining facilities.

Finally, we provide regional science and laboratory services to an array of customers, maintaining high-quality data sets used to assess water quality and habitat trends, and provide Best Available Science to inform decision making.

In two words, we are a watershed utility.

Commitment to Equity, Racial and Social Justice:

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world.

Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees.

As an HR Administrative Assistant, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Requirements

What You Will Be Doing:

• Manage daily administrative functions for the Human Resources unit, including responding to general inquiries, drafting correspondence, updating visual management tools, coordinating outreach and recruitment events, processing purchases and invoices, and supporting new employee onboarding and orientation.
• Ensure compliance with records management standards by maintaining accurate personnel files. Leverage Laserfiche to organize and retrieve electronic documents and use NEOGOV to track applicants and generate recruitment metrics.
• Assist with the implementation and administration of collective bargaining agreements, including preparing documentation, tracking deadlines, and supporting HR staff with contract-related processes.
• Support HR in tracking contract related actions and ensuring accurate documentation across systems, including maintaining up-to-date records in PeopleSoft and storing supporting documents in Laserfiche.
• Conduct research and analysis for special HR projects; respond to inquiries and provide timely information to employees and leadership.
• Maintain HR tracking logs, organizational charts, electronic filing systems, and databases ensuring accuracy and accessibility.
• Create and implement HR-focused information guides and streamlined information systems that help employees understand required policies, procedures, and available resources.
• Demonstrated high proficiency in the use of computer software applications, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams, and SharePoint), and use systems such as Laserfiche and PeopleSoft to support daily HR operations.

Qualifications

Qualifications You Bring:

• Administrative experience at a progressively responsible level, or an equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities required to successfully perform the duties of the position.
• Experience with Content Manager, an enterprise-level records management system, including handling confidential, archived, and electronic records, using Laserfiche.
• Skilled in project research, including web-based research, data collection and analysis, and spreadsheet management.
• Ability to compile and analyze human resources data and trends to include turnover, hiring, retention, and other workforce-related statistics.
• Demonstrated ability to work effectively with a diverse group of individuals, and to communicate information in a tactful and professional manner.
• Demonstrated ability to work proactively and independently, organizing multiple competing priorities and producing high-quality, detailed work within tight timeframes while maintaining professionalism under pressure.
• Highly proficient in the use of computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and SharePoint) as well as Laserfiche and PeopleSoft to support daily operations.

Competencies You Bring:

• Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
• Tech Savvy: Anticipating and adopting innovations in business-building digital and technology applications.
• Action Oriented: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.
• Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Additional Information

Working Conditions:

Work Location:The Human Resources team works in a hybrid model, with days in the office as well as telecommuting.

The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

• Work Schedule: This full-time position works a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
• Union Representation: This position is not represented by a union.

Application and Selection Process:

We welcome applications from all current King County employees. We value diversity, diverse perspectives and life experience and encourage people of all background to apply.

Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.

To apply, submit a:

• Complete Application
• Cover Letter
• Optional Resume (will be reviewed if submitted)

Note: Additional documents won't be considered during minimum qualification screening.

Who to Contact: For more information regarding this recruitment, please contact Morgan Knight Hermann at 206-477-9092 or mhermann@kingcounty.gov.

Discover More About the Water and Land Resources Division: Visit our website.

Discover More About DNRP: Visit our webs­ite, explore an interactive map of our recent accomplishments and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.

Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce.

To reach this goal we are committed to workforce equity.

Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards.

We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.