Health Systems Administrator (Assistant Director)

Full Job Description

This position is located within the Veterans Health Administration (VHA), VA Mid-Atlantic Health Care Network (VISN 6), Hampton VA Health Care System (HVHCS), at the Chesapeake Health Care Center (HCC).

This position functions as the Assistant Director for the Chesapeake Health Care Center.

This position operates as a full member of the HVHCS executive leadership team and is a direct report to the Executive Director, HVHCS.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/16/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week.You may qualify based on your experience and/or education as described below:Individual Occupational Requirement (IOR): Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration (Transcripts Required).

OR, Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement; Management ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and, Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs.

???????OR, Special Provision for In-Service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan.

Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

In addition to meeting the basic requirements, applicants must meet one year of specialized experience at the next lower grade level to qualify at the GS-14 grade level.You may qualify based on your experience as described below: GS-14 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade level GS-13 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

Applicants must also possess: (1) Management ability to delegate authority, evaluate and oversee people and programs, recognize, and adapt to changing priorities; and (2) Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs.

At this level, applicants would provide executive leadership with insight in establish organizational structures that are efficient, cost effective, support desired grade levels, and facilitate career development; work on the development of a balanced financial plan designed to meet realistic needs of the facility and the network; establish and maintain public relations with a variety of institutions and groups; apply performance standards to measure program performance and health care activities are meeting established goals and objectives; and plan and execute major projects concerned with the analysis and evaluation of programs and operational effectiveness.You will be rated on the following Competencies for this position: Administration and Management Financial Management Human Capital Management Organizational Performance Analysis Partnering Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work performance is at a desk, in an office setting. The position does require touring of the medical center for direct supervision, survey and environment of care issues.

The incumbent occasionally carries books and papers to and from meetings and conferences and is required to travel between the Healthcare Center and Clinics.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Incumbent is a full member of the HVHCS executive leadership team.

Daily, he/she interfaces with the HVHCS Director, Associate Director for Operations, Chief of Staff, the Associate Director for Patient Care Services, as well as members of his/her HCC management team.

Incumbent participates fully in executive leadership discussions, the development of strategic plans, policymaking, and decisions regarding overall HVHCS operations.

He/she serves on various program and service strategic planning committees and in on-site management meetings with program officials from other agencies.

The incumbent has full accountability and line authority for the overall administrative direction and daily management of the three service lines and HCC.

The incumbent integrates their activities into the overall health care system and Veterans Integrated Service Network (VISN) plans.

Systemic Internal Review Incumbent plays a key role in the development and implementation of HVHCS internal review systems to assure that both clinical and administrative activities comply with these standards.

The incumbent ensures that services provided by the health care system are within the acceptable standards set by The Joint Commission, the Drug Enforcement Agency, General Accounting Office, Inspector General, Office of Personnel Management, National Regulatory Commission, and other regulatory and accrediting bodies, which contribute to the high quality of care to the patient population.

Budget and Financial Management Incumbent brings a comprehensive knowledge and understanding of basic financial management principles to the development, implementation, and control of outpatient clinic budgeting systems.

He/she serves as co-Chair of the HVHCS Resource Management Committee (RMC), which recommends actions on personnel, major equipment, and space to the Executive Director/Chair, Executive Leadership Board.

Incumbent establishes priorities for the distribution of financial resources based upon program needs and monitors regular and recurring expenditures for personnel equipment, supplies, etc.

He/she is a full participant in the development of the overall HVHCS budget and manages HCC funds within the scope of the overall HVHCS financial plan, budgetary considerations, and constraints.

Job responsibilities require a thorough understanding of Government and VHA budget system and process, and an in-depth knowledge of the HVHCS budget along with the Veterans Equitable Resource Allocation (VERA) model.

Personnel Management Incumbent has broad, extensive knowledge of government-wide, Office of Personnel Management (OPM), and VA personnel management requirements as well as the contributions and needs of widely diverse individuals and employee groups.

He/she works closely with VISN 6 human resources staff, HCC senior leaders, service chiefs and other supervisors ensuring the appropriateness of personnel actions.

Recruitment of, and retention for, a wide variety of professional and technical employees located at this facility will present challenges requiring the incumbent to plan, coordinate, and execute processes to ensure adequate human capital is always available for quality, safe patient care.

Public Relations Incumbent participates in local community activities and interacts with the news media representing the senior executive team.

He/she works with community groups and organizations as a HVHCS representative.

Incumbent is called upon to speak at various functions in the absence of the Executive Director or other executive leaders.

These functions occur within the health care system for patients as well as employees, and in the community-at-large.

Work Schedule: Monday- Friday, 7:30am-4:00p.m Telework: Ad-HOC Virtual: This is not a virtual position.

Position Description/PD#: Health Systems Administrator (Assistant Director)/PD99901S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not Authorized