Health Systems Administrator (Assistant Director)

Full Job Description

The Battle Creek VA Medical Center is currently recruiting for a Health Systems Administrator (Assistant Medical Center Director).

The Assistant Director shares with the Executive Leadership Team a level of responsibility for the direction and management of the Medical Center and is directly responsible for facilities operations.

The Assistant Director plans, coordinates, supervises, and directs various administrative and health related services.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must possess at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-13) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Administrator- Asst Director.

Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

Applicants must also possess: Management ability to delegate authority, evaluate and oversee people and programs, recognize, and adapt to changing priorities.

Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs.

At this level, applicants would provide executive leadership with insight in establish organizational structures that are efficient, cost effective, support desired grade levels, and facilitate career development; work on the development of a balanced financial plan designed to meet realistic needs of the facility and the network; establish and maintain public relations with a variety of institutions and groups; apply performance standards to measure program performance and health care activities are meeting established goals and objectives; and plan and execute major projects concerned with the analysis and evaluation of programs and operational effectiveness.

You will be rated on the following Competencies for this position: Administration and Management Financial Management Human Capital Management Organizational Performance Analysis Partnering Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is sedentary. There are no special physical demands.

The work environment includes everyday risks or discomforts which require normal safety precautions typical of offices and meeting and training rooms.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major Duties Include: Plans, coordinates, supervises, and directs various administrative and health related services.

Participates on a day-to-day basis in top level Executive discussions, decisions, policy making and actions of all administrative functions and indirectly of all clinical matters impacting patient care.

Resolves complex and unusual health care administration issues by independent analysis and action, with the potential to set precedent, and lead organizational change.

Development of plans, programs, direction, and monitoring of clinic and health plan management.

Applies specialized principles and practices of health care management to coordinate, direct, and control programs and resources for both clinics and health plan administration.

Performs financial management and resource decision making analysis, ensuring operational spending and resources stay in balance.

Exercises full authority for establishing priorities for healthcare operations and allocating available resources accordingly.

Serves as fiscal advisor to the Medical Center Director in preparing formal budget submissions for approval.

Exercises a full range of managerial and supervisory authorities and responsibilities related to human capital management.

Provides timely and responsive decisions to the union(s) and their members on complaints and grievances and ensures that supervisors are familiar with the negotiated agreement.

Represents the healthcare system by establishing and maintaining community partnerships, and relationships with internal and external stakeholders.

Serves as a facilitator between clinical providers and administrators to meet the medical center's goals and objectives.

Responsible for developing and maintaining good working relations with other medical centers in the local area and throughout the region, medical schools, accrediting agencies, volunteer worker groups, and the community at large.

Lead facility implementation and oversight of President's/VA/VHA/VISN initiatives includes but not limited to Strategic Planning, High Reliability Organization, ICARE, Modernization, Veteran Experience, Whole Health and/or Community Care.

Serves as an essential capacity for developing and coordinating internal measures to assure that both clinical and administrative operations are in within governing standards.

Work Schedule: Monday - Friday, 8:00am to 4:30pm Telework: Ad-hoc Authorized.

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.

This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Health Systems Administrator (Assistant Director)/PD99901S Relocation/Recruitment Incentives: Not Authorize Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized Financial Disclosure Report: Required