Health System Specialist (Health Professions Education)

Full Job Description

This position is in the Health Professions Education (HPE) Office and is organizationally aligned and supervised by the HPE manager with oversight from the Designated Education Officer (DEO) who reports to the Chief of Staff.

This position supports the DEO & HPE management for establishing, maintaining, and evaluating the quality of HPE programs and the quality of care delivered by Health Professional Trainees (HPTs) at the VA medical facility.

Requirements continued: Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages.

We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available.

Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches.

Consider using 14-point size font for titles and 10-point for the main text in your resume.

The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

GS-09 grade level: One year of specialized experience (equivalent to the GS-07 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization.

Specialized experience includes: progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

At this level, applicants would have obtained this experience working within a health care setting; working directly with healthcare professionals and other administrators to solve problems in support of the delivery of patient care; and experience assisting an administrative component of a health care onboarding process.

OR Applicants may substitute education for the experience required for the GS-09 level: 2 full years of progressively higher level graduate education leading to such a degree or LL.B.

or J.D., if related OR Applicants may also combine education and experience to qualify at the GS-09 level.

To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned).

Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09.

For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e.

50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

GS-11 grade level: One year of specialized experience (equivalent to the GS-09 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization.

Specialized experience includes: progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

At this level, applicants would have obtained this experience working within a health care setting; working directly with healthcare professionals and other administrators to solve problems in support of the delivery of patient care and education/training; experience running an administrative component of a health care onboarding process; and analyzes and synthesizes data from diverse data systems to improve business processes.

OR Applicants may substitute education for the experience required for the GS-11: Ph.D.

or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related OR Applicants may also combine education and experience to qualify at the GS-11 level.

To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned).

Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11.

For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e.

50% of the required experience) would equal 100% of the required experience for the position A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

The VA has adopted Core Values and Characteristics that apply universally across the Department.

The five Core Values define "who we are," our culture, and how we care for Veterans, their families and other beneficiaries.

The Values are Integrity, Commitment, Advocacy, Respect and Excellence ("I CARE"). As a VA professional, your opportunities are endless.

With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips.

Major Duties: Analyzes and synthesizes data from diverse data systems/sources to cross check validate and present accurate and relevant information Troubleshoots individual problems, analyze the systems issues, to develop and present solutions for program and system efficiency.

Utilizes qualitative and/or quantitative data mining methods for the assessment and improvement of business processes. Analyzes on and off boarding processes for efficacy and efficiency.

Recommends, implements, and leads process improvements for effective organizational process operations changes and office operations.

Develops briefings, reports and capacity studies that contribute to strategic planning for program growth.

Enacts process changes by implementing SOPs, developing and administering training programs, and advising on department regulations.

Provides complex coordination across clinical and administrative service lines for process improvements to the on and off boarding process of new healthcare professionals.

Ensures timely completion of multiple, complex processes and activities to prevent inefficiencies or delays in patient care, clinic productivity and educational opportunities.

Uses information management and analysis software, including spreadsheets, online portals, other data, graphics, presentations, and flow charting software.

Maintains various databases information pertaining to healthcare professionals and their trainings security background, academic programs, authorization, and licensure.

Works with multiple software platforms and applications that are complicated and require updates and upgrades on a regular basis.

Prepares data and information for executive-level briefings, reports, and other documents used for official reporting.

Establishes and maintains collegial working relationship with key academic and accreditation organizations.

Researches, develops, and communicates with stakeholders to implement policies, procedures, and institutional controls.

Exercises initiative, collaborates across all interprofessional team of personnel, and prioritizes complex and competing priorities.

Maintains ongoing communications with academic affiliates and program leaders to promote academic mission, establish/maintain affiliation agreements, and communicate priorities and program requirements.

Work Schedule: 8:00AM-4:30PM, Monday-Friday Position Description Title/PD#: Health System Specialist (Health Professions Education)/PD99461S and PD99460S Physical Requirements: The work is sedentary.

Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work.

Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site.

Incumbent may carry and lift light items weighing less than 15 pounds Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level.