Head Board Specialist

Full Job Description

The LA County Department of Human Resources (DHR) has authorized Hiring as an Emergency under Civil Service Rule 13.04 in response to Assembly Bill (AB) 2561 (McKinnor), which requires the County to report on high vacancy rates and recruitment efforts. This action supports a Countywide strategy to address persistent staffing shortages that threaten the delivery of essential public services. We are looking for qualified and committed individuals to help strengthen the County workforce and ensure residents continue to receive critical support. If you are looking for a new opportunity where your work will make an immediate impact, this may be the role for you.

The Executive Office, Board of Supervisors is seeking qualified candidates to fill emergency Head Board Specialist vacancies related to the effort to stabilize critical services and accelerate hiring in high-need areas.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Head Board Specialist.

Requirements

• Plans, delegates, and assesses the tasks of junior employees in units offering assistance to administrative office programs or other business operations.
• Implements and monitors work plans to achieve assigned unit objectives and regularly monitors performance and provides feedback, training, and coaching for performance improvements.
• Drafts and prepares performance evaluation reports and appraisals of promotability for employees under immediate supervision.
• Research information by identifying and extracting relevant data from varied sources to obtain sufficient, valid, and reliable data for analysis to compose recommendations for management.
• Defines, analyzes, and offers recommendations for routine to intricate challenges within the assigned domain.
• Interprets and applies the more complex provisions related to assigned area (Assessment Appeals, Conflict of Interest and Lobbyist, Board Operations) to all levels of staff and the public.
• Uses discretion in resolving mechanisms to complete complex assignments as well as communicate critical and important information.
• Monitors all the procurement of supplies and equipment as well as office services provided to the Department, client departments, and various commissions.
• Leads all aspects of the preparation, distribution, and compilation of the Board's weekly agenda, supplemental agenda, statements of proceedings, the master calendar, and reviews all agenda entries.
• Coordinates the maintenance of official records of the Board, County Codes, and ordinance files, as well as the retrieval of information from these records.
• Supervises the receipt and processing of mail, claims against the County, and other related activities.
• Reviews and analyzes all legal hearing notices, postings, and mailings to ensure that they are in compliance with all legal requirements.
• Coordinates the processing of assessment appeal petitions, filing of petitions, providing of information to the public regarding tax appeals, as well as the staffing and scheduling of hearings before the Assessment Appeals Boards and hearing officers. Attends as clerk at meetings, as required.
• Oversees' employees composing agendas, minutes, and letters of actions taken at various County commissions, Joint Power Authority Commissions, and non-profit corporations. Provides other support services including capturing data and compiling reports for presentation at meetings.
• Assists in conducting the Board meetings and various commission meetings.
• Analyzes procedures, systems, programs as well as contracts, budget or personnel matters; recommends development, revisions or deletions of current practices; and implements changes.
• Assembles and verifies financial data, schedules and statistical summaries and compiles the information into formal reports of study findings.
• Reviews operating budgets to analyze trends affecting departmental budget needs.
• Conducts routine and/or moderately sophisticated contract feasibility and cost analysis studies of various departmental operations; prepares reports detailing findings and makes recommendations.

Performs various human resources functions, such as examination administration, reviews existing and develops new departmental policy and procedures.

Conducts department specific classification studies and position allocation requests, and advises employees concerning their rights, benefits and responsibilities, Civil Services Rules, as well as salary provisions in the County Code.

• Maintains effective relations and confers with volunteers, community agencies, other governmental agencies, and the public to gain intergroup support and collaboration in the furtherance of the various commissions' policies.
• Coordinates the County's Conflict of Interest Program and the County Employee's Retirement Association Elections, as well as the departmental legislation, productivity, and contracting activities.
• Plans, organizes and leads presentations, trainings, and projects, as required.
• Gathers information to draft reports and projections of workload and staffing for the division chief.

Qualifications

REQUIREMENTS TO QUALIFY:

Option I: Two (2) years' experience in a responsible staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget, or personnel at the level of Administrative Assistant II** or Staff Assistant II***

Option II: One (1) years' experience as a Senior Board Specialist****, performing highly responsible clerical or lead work.

SPECIAL REQUIREMENT INFORMATION:
*Responsible staff capacity is defined as staff experience at the journey level requiring working knowledge of rules, regulations, and other guidelines relating to program area assigned.

**Administrative Assistant II is defined as: Analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, facilities planning, general management, or personnel.

***Staff Assistant II is defined as: Assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management or personnel.

****Senior Board Specialist is defined as: Leads the work of other Board Specialists in the provision of specialized clerical work or performs highly responsible clerical services in the Executive Office of the Board of Supervisors.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT:

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION:
Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add jegomez@bos.lacounty.gov, as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Social Security Number (SSN):
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Computer and Internet Access at Public Libraries:
Computer and Internet Access at Public Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Anti-Racism, Diversity, and Inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

DEPARTMENT CONTACT:
Department Contact Name: Jenny Gomez
Department Contact Phone: (213) 974-1421
Department Contact Email: jegomez@bos.lacounty.gov
Teletype Phone: (213) 974-1704