Grants Coordinator I - 60007710

Full Job Description

Grants Coordinator I

The Department of Administration's Office of Executive Policy & Programs is seeking a Grants Coordinator I to join the team.

We are in growth mode, and it is an exciting time to be a part of South Carolina state government.

In this role you will play a crucial role in ensuring that organizations receiving federal grants (Community Services Block Grant (CSBG) and the Low Income Home Energy Assistance Program (LIHEAP)) adhere to all regulatory requirements and guidelines.

Monitor, evaluate, and report on grant recipients' compliance with federal and state grant terms and conditions.

Responsibilities of the Grants Coordinator I:

• Conduct regular on-site visits and desk review of grant recipients to assess their compliance with federal and state regulations. Review financial records, programmatic activities, and documentation to ensure adherence to grant terms.
• Identify any potential issues related to grant compliance and record findings accurately. Recommend opportunities to enhance the compliance monitoring process to senior manager.

Evaluate subgrantee project performance and compliance with agency initiatives monthly, quarterly, and annually.

Identify patterns or trends in sub recipient reporting, expenditures, initiatives, and non-compliance and recommend proactive measures to mitigate risks.

Assess the risk level associated with each assigned grant recipient and make recommendations to supervisor accordingly.

• Provide guidance and assistance to grant recipients in understanding and complying with federal and state requirements. Prepare, conduct, and participate in individual agency trainings and grant compliance policies and procedures. Assist in the preparation of and participate in statewide trainings.
• Maintain regulatory knowledge of current federal and state grant regulations, policies, and guidelines. Serve as program liaison and resource person for other federal, state, and local agency representatives, and the public on issues pertaining to CSBG and LIHEAP.
• Assist in the review of statewide and federal reports to evaluate program compliance and accomplishment of objectives.

Requirements

• A bachelor's degree in a relevant field (e.g., finance, public administration, or a related discipline.)

Additional Requirements:

• Excellent analytical and problem-solving skills.
• Excellent written and oral communication.
• Effective interpersonal skills for working with diverse grant recipients.
• Attention to detail and ability to maintain accurate records.
• Working knowledge of computers and word processing software.
• Work with minimal supervision, manage time effectively, and maintain control of all current projects/responsibilities.
• Experience with grants or compliance monitoring is advantageous.
• Must become ROMA certified within first year of employment.
• Position requires routine driver duties.
• Overnight travel is required for this position.

Applicants indicating college credit or degree(s) on the application may bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

Additional Information

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment.

Please complete the state application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click herefor additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.