Summary

This job involves managing grants for the City of Long Beach's Public Works department, including finding funding opportunities, preparing applications, tracking spending, and ensuring compliance with rules.

It's a great fit for someone organized and detail-oriented who enjoys working with budgets and government programs to support public infrastructure projects.

Experience in finance or administration in a public sector setting would be ideal.

Key Requirements

Bachelor's degree in business administration, public administration, finance, or a related field
Several years of professional experience in grants management, administration, or fiscal operations
Strong knowledge of federal, state, and local grant regulations and compliance requirements
Proficiency in financial analysis, budgeting, and reporting for grant-funded programs
Excellent written and verbal communication skills for preparing proposals and reports
Ability to work collaboratively in a team environment within a municipal government setting
Valid California driver's license and ability to perform fieldwork or attend meetings as needed

Full Job Description

The department of Public Works currently has one (1) opening available for Grants Administration Officer in the Grants Administration Division under the Business Operations Bureau.

Appointment to this position is expected to be at or below the midpoint $130,064.48 of the salary range, however, the final amount will be carefully determined based on the candidate's knowledge, skills, qualifications, and an evaluation of internal equity within the organization.

THE COMMUNITY

The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach.

CITY GOVERNMENT

Long Beach is a full-service Charter City formed in 1897, governed by nine City Council members who are elected by district and a mayor that is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. The Council Members and the Mayor are subject to a three-term limit, which allows them to serve for a maximum of 12 years. The City Council appoints a City Manager and a City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission.

The City Council appoints the City Manager, City Clerk, and Director of Police Oversight.

The City Manager is responsible for the efficient administration of all City departments, excluding those under direction of a separately elected official, Board, or Commission.

Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities (Water and Gas) and Energy Resources Departments.

The City is supported by a FY 2025 total budget of $3.6 billion with a General Fund budget of $752 million.

More than 6,000 full- and part-time employees support municipal operations with the majority being represented by eleven recognized employee associations.

To learn more about the City of Long Beach, go to: www.longbeach.gov.

THE DEPARTMENT OF PUBLIC WORKS
The mission of the Department of Public Works is “to maintain and enhance the City’s infrastructure and environment for the benefit of the public.” The Department’s core services are focused on providing for and maintaining safe and efficient infrastructure for the community, providing for sustainable environmental protection including water quality and waste collection and diversion, and safely and efficiently designing, constructing, delivering, protecting, and maintaining services for public facilities and public rights-of-way. The Department has six bureaus: Business Operations, Engineering, Environmental Services, Project Management, Public Service, and Transportation Project Management. The Department has over 690 budgeted positions with an annual operating budget of $250 million and an annual capital improvement program budget of $190 million. Additional information on the Department can be found at www.longbeach.gov/pw.

POSITION

The Grant Administration Officer (GAO) is an unclassified, at-will management position that reports to the Business Operations Bureau Manager and will oversee internal grant coordination Department-wide, grant opportunity assessment, leading the Department’s most critical and complex application efforts, working and coordinating with external granting agencies (SCAG, Metro, etc.), and coordinating and working in tandem with the Government Affairs Office in the City Manager's Office. This position will also assist with recommending improvements and modifications in City operations, procedures, and equipment management, and training.

The position will maintain Department-wide best practices in regard to applying for, securing, expending, and tracking grant funds. This Officer will also be responsible for the day-to-day management of the Elevate ’28 Infrastructure Investment Plan, including planning, coordination with project managers and Department leadership, tracking funds received and expended, and updating the Elevate ’28 data. The Grants Administration Officer will oversee one (1) Administrative Analyst III and one (1) Assistant Administrative Analyst II.

Requirements

Duties for this position include:

Responsible for seeking Federal, State, County, and other agency grant opportunities and identifying current or upcoming CIP projects which meet grant eligibility.
Works with Department and City leadership to determine which grant opportunities to pursue.
Oversees the Department's most critical and complex application efforts.
Works in tandem with the Government Affairs Office in the City Manager's Office.
Acts as an external affairs liaison to inter-government agencies (LA Metro, SCAG, County, State, and Federal legislature, etc.) to coordinate Department of Public Works external funding sources.
Maintain Department-wide best practices regarding applying for, securing, expending, and tracking grant funds.
Responsible for coordinating responses to audits relating to grant funds.
Plans and tracks grant funds received and expended in the Elevate '28 Infrastructure Investment Plan.
Responsible for the day-to-day management of the $750 million Elevate '28 Infrastructure Investment Plan, including working with CIP project managers to update the Elevate ’28 data points every quarter for internal and external reporting.
Oversees a team of in-house grant writers.
Manages a bench of consultants who are available to assist with grant writing opportunities and complex cost/benefit analyses, as needed.

THE IDEAL CANDIDATE
The ideal candidate will embody the attributes of principled leadership: trusteeship, values, ethics, commitment, honesty, involvement, and vision. The Grants Administration Officer will possess a demonstrated ability to provide committed leadership in a changing government environment. The ideal candidate will demonstrate the following knowledge, skills and abilities:

Knowledge of project management technical skills and best industry practices.
Uses a high level of tact, diplomacy, and discretion in dealing with sensitive confidential and political situations.
Assesses and organizes work and set priorities.
Communicate expectations effectively and holds staff accountable.
Take initiatives and exercise sound independent judgement.
Able to handle frequent interruptions while completing multiple assignments with competing deadlines.
Manages a wide range of projects simultaneously.
Establishes and maintains effective working relationships with stakeholders at all levels including City and department management, public officials, contractors, vendors, employees, and the public.
Creative problem-solving skills.
Strong organizational and interpersonal skills.
Exceptional customer service skills and dedication to continuous improvement.
Excellent oral and written communications skills including the ability to serve as a department spokesperson in small or large group settings.

Qualifications

MINIMUM REQUIREMENTS

EDUCATION:

Graduation from an accredited college or university with a bachelor’s degree (proof required).
Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis.

EXPERIENCE:

Three (3) years of increasingly responsible professional experience managing and/or administering publicly funded projects or programs or performing other related grant management activities.
One (1) year of the required experience must have been at a lead or supervisory level.

ADDITIONAL REQUIREMENTS:

Possession of a valid California Class C Driver License is required prior to appointment.

DESIRABLE QUALIFICATIONS:

Experience in managing and/or administering grant funded projects or programs.
Experience in applying for and securing Federal, State, County, or other agency grant funding.

Additional Information

This recruitment will close at 11:59 PM Pacific Time on Tuesday, April 21, 2026. To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please contact 562-570-6035.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about the Unclassified Applicant Appeal Process by visiting Applicant Appeal Process (longbeach.gov).

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6035.

In support of the City’s Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

✓ Fresh Listing

GRANTS ADMINISTRATION OFFICER

Job Description

Summary

Key Requirements

Full Job Description

Requirements

Qualifications

Additional Information

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