GENERAL SUPPLY SPECIALIST (T32)

Full Job Description

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a GENERAL SUPPLY SPECIALIST (T32), Position Description Number D1975000 and is part of the AL 187TH Fighter Wing, National Guard.

ORGANIZATION: 187 LRS, MONTGOMERY, AL SELECTING OFFICIAL: SMSGT E. GRAMATZKI THIS POSITION WILL BE FILLED AS AN INDEFINITE APPOINTMENT FOR AN UNSPECIFIED PERIOD OF TIME.

THE INCUMBENT MAY BE TERMINATED UPON RECEIVING A 30 DAY NOTICE.

MILITARY REQUIREMENTS: This is an excepted service position that requires membership in a compatible military grade in the Alabama Air National Guard.

Applicants who are not currently a member of the Alabama Air National Guard must be eligible for immediate membership.

If you are not sure you are eligible for military membership, please contact an Alabama Air National Guard recruiter at (800) 864-6264 prior to applying for this position.

MAXIMUM MILITARY RANK: SSGT EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position.

DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION.

GENERAL EXPERIENCE: Experience, education or training involving administration of supply management, storage, cataloging, packaging and distribution or other work which provided the applicant with a general knowledge of one or more aspects of the supply field.

Experience using computer and automation systems. SPECIALIZED EXPERIENCE: 1-year specialized experience equivalent to at least the next lower grade.

Demonstrated ability researching documents or other resources to coordinate inventory requirements.

Knowledge of stock levels, inventory, shipping, receiving, requisitioning and requirements of supplies and equipment. Experience involving the control of supply stocks and accounting for equipment.

Knowledge of supply management, cataloging, maintenance, and disposal procedures.

Experience which required person-to-person contacts to convey information and ability to compile reports, letters, memoranda, etc.

Demonstrated experience with cost estimates, budgets, or funding management.

Experience conducting extensive and exhaustive searches for required information; reconstruct records for complex supply transactions; and/or provide supply operations support for supply activities.

KNOWLEDGE REQUIRED: --Practical knowledge of a wide range of supply principles, concepts, and methodologies involving general supply, storage, distribution, and inventory specialties as they relate to equipment accountability; and skill in applying this knowledge to the guidance given to organization commanders and Equipment/SPRAM Custodians.

--Knowledge of the Air Force Equipment Management System (AFEMS), to include the ability to research item records, update base level data, such as Chief Financial Officer Data, Organization Configuration Data, and Equipment Custodian Profile Data.

--Knowledge of the Equipment Requirements System (ERS) and associated procedures to validate and upgrade equipment requisitions.

-- Skill in conducting research, extracting pertinent information from the Allowance Standard Retrieval System (ASRS) as it relates to base authorizations for equipment to identify valid requirements and to prepare change requests to ensure that equipment authorizations are maintained within applicable limits.

--Ability to communicate clearly and effectively in writing to prepare, compile, and research information for equipment accountability, authorization, and formal organizational visit reports.

Ability to communicate orally to conduct briefings, offer training, and lead group conferences or sessions.

--Ability to conduct organizational visits of all base organizations/shops to ensure compliance with equipment accountability directives and procedures and provide guidance and training to correct any deficiencies.

--Knowledge of the Standard Base Supply System, its programs and procedures regarding Identity change requests, Inter-custody Receipts/Transfers, Equipment Action Requests, Movement of equipment (until GLSC EME/AFVESA becomes approval authority), and equipment deployment/redeployment.

--Knowledge of the policies, procedures, methods, reporting, and requirements of deploying/transferring equipment.

--Knowledge of ABSS and ability to determine accountability requirements of transactions, to include a general knowledge of contracting practices.

--Skill in establishing and maintaining effective working relationships with individuals and groups interested in or affected by equipment accountability policies and procedures.

--Knowledge of and skills in utilization of personal computers, word processing, spreadsheet, presentation applications, and other programs and databases, and the ability to prepare charts or graphs.

Skill in developing specialized reports using Discoverer. --Familiarization and understanding of data transmission systems. Major Duties:

Schedules and conducts formal organizational visits annually to each supported organizational account both on and off the installation to ensure custodians are adequately performing their accountability responsibilities.

Verifies accountability of all capital equipment, nuclear related equipment, Communications Security (COMSEC) equipment, and performs a 10% random sample of remaining accountable assets.

Ensures the unit has a process in place to account for pilferable items purchased with the Government Purchase Card (GPC).

Ensures accountability of equipment assets purchased with the GPC and/or through Base Contracting.

Ensures organizational commanders account for and control budget code 9 NFx assets valued over $ 2,500.00 and those that are pilferable regardless of dollar value.

Ensures assets are accounted for on the Organizational Visibility List (R15) and are inventoried at least annually or upon change of custodian.

Attends base deployment concept briefings to identify organizations deploying equipment. Coordinates with Equipment Custodians to identify equipment requirements for deployments.

Requests deployment review listings through the GLSC or utilize similar listings and identifies equipment to be transferred or placed in a deployed status.

Identifies, coordinates and monitors War Readiness Materials (WRM) and mobility equipment requirements to ensure all authorizations are on hand, on order, or included in appropriate budget document. Ensures valid Unit Type Codes (UTC), Use Codes, and WRM codes are assigned.

Ensures Block III (AFEMS CBT and supplemental) training is conducted for all Equipment/ SPRAMS custodians and Block IV training for deployed custodians. Monitors and reviews item accounting procedures carried out by these personnel. Provides assistance and additional training when required.

Functions as the base Equipment Review Approval Authority in verifying and validating equipment requests in accordance with established Allowance Source Codes (ASC), and completing actions as required for Equipment Authorization Inventory Data (EAID) accounting.

Utilizes AFEMS to determine and verify equipment authorizations for all supported organizations, to include assisting the Vehicle Maintenance and Analysis (VMA) in Registered Equipment Management (REMS) functions.

Identifies, analyzes, interprets, and applies equipment allowance criteria to support assigned mission(s), weapons system(s), and other base equipment authorizations.

Identifies and analyzes needs for reduced/increased equipment authorizations and significant technical changes.

Interprets ASC and other data as it relates to weapons systems and base authorization for equipment to identify valid requirements, and prepare change requests to ensure that equipment authorizations are maintained within applicable allowance.

Manages all equipment items with the exception of vehicles.

Provides technical and administrative support to Accountable Officers, Commanders, responsible officers, and responsible persons in the control and accountability of Class VII and Class IX (within Air Force Equipment Management System and Expeditionary Combat Support System) equipment assets in the wing.

Interfaces with the proposed Air Force Fuels, Vehicles and Equipment Support Agency (AFFVESA) in regards to equipment management.

Ensures unit requirements have been categorized as Critical/Important in the Equipment Requirement System (ERS) and has matching requisitions in all automated systems.

Ensures custodians are aware of changes regarding the ERS. Reviews and analyzes data from which budget estimates are developed pertaining to equipment requirements.

Ensures a semi-annual reconciliation of all Communications Security (COMSEC) items and annual small arms reconciliation are processed and all discrepancies resolved.

Coordinates with the GLSC to monitor the reconciliation of the COMSEC and Weapons control files and assets.

Ensures COMSEC and small arms assets are inventoried and inventories documented IAW AFMAN 23-110 and MAJCOM directives.

Creates computer inputs, maintains Master CA/CRL Jacket Files and Master SPRAM Jacket Files, and corrects errors identified on listings relating to equipment.

Schedules and reviews organizational equipment/SPRAMS accounts in conjunction with custodians' annual inventory.

Ensures R14 CA/CRLs are produced at least annually for inventory and that the applicable custodian and commander have signed the CA/CRL.

Establishes and maintains a suspense system to ensure that validations and cancellations are input to the supply computer system as appropriate.

Develops, implements, and provides for administrative functions in the element. Receives, analyzes, researches, and prepares replies to messages, letters, and inquiries, assuring adequate and timely replies. Performs other duties as assigned. PLEASE CONTACT HRO FOR COMPLETE POSITION DESCRIPTION.