GENERAL SUPPLY SPECIALIST

Full Job Description

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a GENERAL SUPPLY SPECIALIST, Position Description Number PDT58019P1 and is part of the MA ANG 102nd IW, National Guard. This is a Bargaining Unit position.

The unit point of contact and contact phone for this position is: Mr. Edward Winchester at email edward.winchester.1@us.af.mil.

AREA OF CONSIDERATION: Nationwide - Open to all US Citizens SPECIALIZED EXPERIENCE: Must have at least 1-year specialized experience equivalent to at least the next lower grade.

Demonstrated ability researching documents or other resources to coordinate inventory requirements.

Knowledge of stock levels, inventory, shipping, receiving, requisitioning and requirements of supplies and equipment. Experience involving the control of supply stocks and accounting for equipment.

Knowledge of supply management, cataloging, maintenance, and disposal procedures.

Experience which required person-to-person contacts to convey information and ability to compile reports, letters, memoranda, etc.

Demonstrated experience with cost estimates, budgets, or funding management.

Experience conducting extensive and exhaustive searches for required information; reconstruct records for complex supply transactions; and/or provide supply operations support for supply activities.

Or Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B.

or J.D., if related PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of months/years.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

1.

Performs analysis on a wide range of technical squadron functions by analyzing historical and current data and identifying deficiencies or potential problems during surveillances or staff assistance visits.

Evaluates unexpected fluctuations or trends in statistics, resolves discrepancies, and makes recommendations for change when problems are identified that adversely affect operations.

Performs analysis on current or potential problems identified by flight management.

Compares supply performance and maintenance interface data with prescribed standards to identify the effectiveness of supply support.

Performs in-depth research and special analyses and makes appropriate recommendations for improvement. Facilitates corrective measures when specific actions are required by other elements.

Serves as the point of contact for all customer problems unresolved at flight level.

Utilizes computer software programs, spreadsheets, databases and graphics to collect, organize, analyze, display, and/or brief management information to customers and/or squadron management staff.

Monitors inventory losses by analyses of inventory discrepancies, adjustments, and trends to ensure the integrity of the base resources management system.

Receives incoming shipment discrepancy reports and evaluates and performs analyses on incoming and outgoing reports to ensure the effectiveness of the Supply Discrepancy Report (SDR) program.(25%) 2.

Develops, coordinates, and publishes local supplements and makes recommendations to assist in the development of major command (MAJCOM) supplements to Air Force (AF) manuals and instructions applying to the Standard Base Supply System (SBSS).

Drafts and finalizes operating instructions, which include but are not limited to, alert plans, duty hour, and designation of delivery locations.

Recommends changes to higher headquarters when standard procedures are inadequate or erroneous.

Documents findings for problems that can not be resolved and forwards compiled data to higher echelons for study and resolution.(20%) 3.

Manages the General Support Division (GSD) and monitors the Material Support Division (MSD) of the Air Force Supply Management Activity Group (SMAG) at base level.

Develops and maintains trend analysis for stock fund operations and formulates long and short-range projections.

Is a member of the Financial Working Group (FWG) and a technical advisor to the Financial Management Board (FMB) and base organizations on the problems affecting the stock fund and Operation & Maintenance (O&M) budget as well as supply and equipment financial management.

Briefs upper level supervisors and managers in the interpretation of supply/financial management data reports.

Coordinates the preparation and submission of the initial and revised stock fund budget call with the GLSC. Analyzes financial transactions to detect errors and initiates corrective action.

Coordinates with the GLSC funds manager for the approval of free issue, forced credit turn-ins, and adjusted stock level requests.

Serves as the approval level authority for all inventory adjustments affecting the General Support Division stock fund.

Coordinates with the GLSC/SMAG for all adjustments affecting the Material Support Division stock fund.

Ensures supporting documentation is attached and certification/approval signatures are obtained on the original Consolidated Inventory Adjustment Document Register (M10) and forwarded to the Customer Support Liaison Element within 30 days of completion.

(25%) 4.

Analyzes and forecasts financial data to the Wing Finance function, Financial Management Board, and Maintenance Group regarding impact of Stock Number User Directory (SNUD) price changes that affect obligations.

Initiates reverse post actions as required. Reviews and certifies organization cost center records.

Maintains and monitors files and listings associated with organization effectiveness and corrects data to ensure accurate calculations of future year funding and flying hour program. (15%) 5.

Scrutinizes the operations of all Logistics Readiness Squadron functions by conducting internal surveillances.

Develops and maintains a schedule for regular and/or periodic surveillance visits to all elements. Researches and develops checklists and exercises internal management controls within the LRS.

Conducts an exit briefing to discuss identified deficiencies and resolve differences of opinion.

Provides a detailed written report of inspection to include procedural clarification to eliminate non-compliance. Drafts replies and provides follow-up for inspection, audit or staff reports.

Advises management of compliance and/or procedural changes by squadron or supported activities. (15%) Performs other duties as assigned.

The above duty description does not contain all details of the official position description. For more details, please contact the POC listed above.