General Office Assistant-E (5-E7) in Central Records-Jackson

Full Job Description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position will be responsible for receiving offender files, from facilities across the states and other areas within the Department and shelving them properly and updating the appropriate database(s).

Also, identifying files that are needed at the facilities across the state and other areas of the Department, pulling the proper files needed, sending them to the requestor and updating the appropriate database(s).

Additional duties include identifying files that need to be destroyed, pulling those files, sending those files for destruction and updating the appropriate database(s). The staff member will retrieve a pull list each day and identify what, if any files, are needed by the facility staff or the FOA staff.

View job specification here.
View position description here.

Requirements

Education
Educational level typically acquired through completion of high school.

Experience
General Office Assistant 5
No specific type or amount of experience is required.

General Office Assistant 6
One year of administrative support experience.

General Office Assistant E7
Two years of administrative support experience, including one year equivalent to the intermediate level.

Additional Information

Organizational skills, forward thinking, intermediate level computer skills in Microsoft Office, ability to lift heavy boxes, up to 50 pounds, ability to pull/push carts/bins up to 200 pounds, eyesight corrected to 20/20 and good hand eye coordination.

The candidate for this position may be required a criminal history background check.

*Please attach a cover letter and resume'. Failure to do so may result in you being screened out of the interview process.

All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered. Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. More information regarding what constitutes an official transcript can be found here. (un-official or web-based transcripts will not be accepted)

If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017.Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

**REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)

IMPORTANT: New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.