Gallery Support Specialist
National Gallery of Art
FreshPosted Mar 10
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Posted: March 10, 2026 (3 days ago)
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Gallery Support Specialist
National Gallery of Art
Other Agencies and Independent Organizations
GS-11 Pay Grade
Base salary range: $62,107 - $80,737
Typical requirements: 1 year specialized experience at GS-10. Ph.D. or equivalent doctoral degree, or 3 years graduate study.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This role supports the operations of the National Gallery of Art by handling purchases, travel arrangements, and payments for exhibitions, research projects, and events in the curatorial department.
It involves researching suppliers, managing budgets, and using various software tools to keep things running smoothly.
A good fit would be someone organized with experience in administrative support, procurement, and event logistics, who enjoys working in a creative museum environment.
Key Requirements
- One year of specialized experience equivalent to GS-09 level, including purchase card programs, financial systems, travel planning, and invoice management
- Proficiency in Microsoft Office Suite, Adobe, Wrike, OneNote, and Atlassian JIRA
- Ability to conduct research on suppliers and market conditions to optimize purchasing and adhere to budgets
- Experience assisting with information management and special projects in a professional setting
- Skills in planning and executing events, including logistics for audiovisual, facilities, and attendee support
- Ph.D., equivalent doctoral degree, or 3 years of graduate education in a related field as an alternative to specialized experience
Full Job Description
The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity.
Nearly four million people come through our doors each year—with millions more online—making us one of the most visited art museums in the world.
Our renowned collection includes nearly 160,000 works of art, from the ancient world to today.
SPECIALIZED EXPERIENCE AT THE GS-11 LEVEL: For the GS-11, you must have one year (52 weeks) of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service.
Specialized Experience for this position includes: Completing orders with purchase card program and financial management system; Assisting with travel plans for organization employees and guests; Managing contractor invoices and payments; AND Using Microsoft Office Suite, Adobe, Wrike, OneNote, and Atlassian JIRA OR Ph.D.
or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree OR LL.M., if related Major Duties:
This position is location in the Office of the Director, Curatorial department. This position will: Responsible for exhibition, rotation and special project-related procurements for staff.
Orders goods and services requested by staff through the purchase card program and financial management system.
Assists in planning and procurement of travel for all conservation and scientific research departments, as well as for visiting scholars and workshop participants.
Manages the payment of invoices for contractors. Follows up on orders to ensure expedient delivery and completion. Runs reports of deobligations.
Performs comprehensive research on suppliers and market conditions to optimize purchasing strategies and ensures adherence to budgetary constraints.
Assists with information management using enterprise technology tools. Supports special projects for conservation and scientific research.
Supports planning, manages execution and delivers division programs and events, collaborating with others on logistics.
Orchestrates logistics – including submitting service orders for audiovisual, facilities and attendee support – and ensures efficient follow-up.
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