DSHS HCLA Forms & Records Analyst 1
State of Washington
FreshPosted Apr 10
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Posted: April 10, 2026 (1 day ago)
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FORMS & RECORDS ANALYST 3
State of Washington
Gambling Commission
Location
Washington, 98504
Salary
$4,216 - $5,666
per month
Type
Full-Time
More Other jobs →Closes
April 21, 2026
Job Description
Summary
This job involves helping manage public records requests for the Washington State Gambling Commission, ensuring people can access government documents while following legal rules on privacy and deadlines.
You'll work with a small team to review files, redact sensitive info, track requests, and train staff on record handling.
It's a good fit for someone detail-oriented with experience in records or legal support who values public service and can keep information confidential.
Key Requirements
- High School Diploma or GED
- At least two years of professional experience in public records, records management, or legal discovery
- Strong analytical and critical thinking skills
- Meticulous attention to detail
- Knowledge of public records laws like RCW 42.56
- Ability to maintain confidentiality
- Experience with electronic records search and retrieval
Full Job Description
The referral list established from this posting may be used to fill future vacancies that occur in the next six month period.
We are seeking a qualified and motivated professional to join the Washington State Gambling Commission as a Forms and Records Analyst, with a specialized focus on processing public disclosure requests.
In this important role, you will collaborate with the Legal and Records Manager, agency leadership, and the Attorney General to ensure the public has meaningful access to public records
Who We Are
The Washington State Gambling Commission is a state accredited; limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest.
We are the second oldest gambling agency in the country and the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses.
Working directly under the Deputy Director for Operations, the Legal and Records Unit is responsible for the agency’s legal and public disclosure activities.
The position is based at our Headquarters Office in Lacey, WA. During the initial training period, work days will be Monday through Friday, 8 a.m. to 5 p.m. After the initial training period, the position may be eligible for a telework or in-office hybrid schedule.
Requirements
Key duties include:
- Working within a small team, assists with coordinating the agency’s response to public records requests, ensuring the public has meaningful access to public records.
- Provide training and guidance to agency staff at all levels to ensure that relevant records are searched and provided to the unit for review in order to fulfill legal requirements, including meeting mandated timeframes for agency response.
- Using specialty knowledge of RCW 42.56 and other agency guidance, analyze relevant documents to make appropriate redactions and prepare exemption logs as required by law.
- Ensure tracking of public records request, as well as proper storage of responsive records in electronic repository.
- Assist with responding to legal discovery request, as directed by the agency Public Records Officer.
- Assist with reviewing and analyzing public record files to determine facts and potential liabilities involved in order to provide agency Public Records Officer (Legal and Records Manager) with findings and recommendations.
- Recommend process improvements within unit and work collaboratively with others to ensure high quality customer service and superior records management.
This position requires strong critical thinking skills to accomplish program research and analysis, as well as the ability to use independent judgment in resolving daily operation challenges and fulfilling overall program requirements.
The ideal candidate will demonstrate strong analytical abilities, meticulous attention to detail, and a solid understanding of public records management and disclosure practices. Ability to maintain confidentiality is critical to this position.
Qualifications
Required Education & Experience:
High School Diploma or GED
AND
A minimum of two (2) years of direct, professional level work-related experience in public records, records management, or legal discovery.
Qualified relevant experience looks like:
- Verifiable professional experience processing public records requests at other public or private agencies, organizations, or governmental entities.
- Verifiable professional level experience with electronic records search and retrieval at the enterprise level of an organization, to include a variety of digital media such as email systems, file servers, and portable storage devices.
- Verifiable professional experience assisting with litigation discovery at a public or private agency.
- Verifiable professional experience providing guidance and training to both internal and external customers related to statutes and regulations.
We may give preference to candidates who have:
- Verifiable professional experience in WA State Government applying and interpreting RCW 42.56 – Public Records Act.
- Advanced knowledge of the WA State Public Records Act and litigation discovery processes.
- Advanced skills in navigating and utilizing the MS Office Suite and related applications.
- Professional experience in drafting professional correspondence and other types of documents.
- Other public records management experience within WA state government.
Additional Information
Special Requirements/Conditions of Employment
- Applicants will be required to sign a release authorizing a background investigation. The background investigation includes a criminal history check, credit check and fingerprinting. Information obtained from background checks will not necessarily preclude employment.
- Be eligible to work in the United States.
- Not serve as an officer or manager of any corporation or organization that conducts a lottery or gambling activity, including tribal gaming activities.
- Upon hire, refrain from gambling in tribal gaming activities and all gambling licensed activities.
- Travel state-wide and occasionally overnight, individually or with others.
How To Apply
Candidates are required to submit the following:
- A complete online application which includes supplemental questions.
- Resume outlining your education, certifications, and professional career, including duties, dates and titles.
- Three (3) professional references, with contact information.
Proof of degree and/or certifications, if listed on your application materials.
A professional reference is defined as an individual who has been paid to supervisor your work and can attest to your work performance, technical skills, and job competencies.
If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
As part of our hiring process, we require an employment reference for the preferred candidate from their current or most recent supervisor(s).
If the preferred candidate is a current or recent state employee, we will also review the personnel files as part of our process. References are typically contacted after interviews.
The Washington State Gambling Commission is an equal opportunity employer.
Individuals with disabilities needing assistance in the application process or needing this job announcement in an alternative format should provide contact information via email to recruitment@wsgc.wa.gov.
Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
For questions regarding this recruitment announcement, email us at recruitment@wsgc.wa.gov.
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