Finance and Administrative Manager, CES

Full Job Description

Requirements

The Conference and Event Services (CES) Finance and Administrative Manager is a critical member of our team whose primary duties include fiscal management, contracting, and supporting the Intern Housing program at Mines.
Serving as our Finance and Administrative Manager, you will manage budgets in auxiliary accounts. This work is vital because you will independently create ad-hoc analyses, scenario projections and a variety of financial reports that executive management will rely on for strategic decisions.

This position requires critical and strategic thinking, the ability to perform robust financial analyses, independent problem-solving abilities, effective and collaborative interpersonal skills, detail-orientation, initiative, a strong customer services focus, and the ability to manage simultaneous, high-profile projects. If that sounds like you, please apply!

This work takes place primarily on campus in Golden, Colorado. Occasionally, you will be required to work non-routine hours to assist with event support, including weekends and evenings.

Primary Responsibilities

Financial Management

• Develop, manage and coordinate CES program/event budgets including revenue forecasts expenses.
• Coordinate operating and capital request processes.
• Develop long term projections for CES using trend analysis, benchmarking data and financial assumptions.
• Provide accounting and reconciliation functions for CES programs and events.
• Prepare financial documents including purchase requisitions, deposits, journal entry requests and budget entry requests.
• Prepare various standard and ad-hoc financial reports for executive management.
• Manage credit card payments and transfers information into database.
• Create and send client invoices and respond to billing questions.
• Assist with aging report responsibilities and payment follow up.
• Collect and processes security deposits and monthly financial transactions.

Program Administration

• Serve as first point of contact for intern housing. Processes, tracks and manages leads.
• Collaborate with Mines departments, and external partners to coordinate group intern contracts.
• Develop both group and individual intern housing contracts for processing and coordinate with Human Resources to conduct background screenings for individual interns and program instructors as needed.
• Update intern housing website as needed.
• Manage move-in and move-out process.

Department Management and Training

• Identify CES Department training needs. Create SOPs and manage Operations Manual.
• Responsible for maintaining and organizing electronic document management system for CES.
• Assist with ordering and inventory of supplies, assist with department projects, and help staff events for the department as needed.
• Supervise daily activities of student employees.
• Assist Associate Director of Operations in recruitment, student contracts.

Salary and Benefits

$66,000 - $70,000 annual salary

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center.

We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Qualifications

Minimum Qualifications:

Bachelor’s degree in accounting, finance, business or related field, from an accredited four-year institution of higher education (demonstrated and progressive experience in event management can be substituted for degree).

Work experience related to the job duties may be substituted for education on a year-to-year basis.

Two years of experience in accounting or bookkeeping.

Demonstrated customer service skills and ability to work well with varied client groups.

Demonstrated multi-tasking and project management skills.

Outstanding administrative, planning and budgeting skills.

Strong computer skills and audio/visual knowledge particularly in the MS Office Suite.

Preferred Qualifications

• Three or more years of accounting/bookkeeping experience.
• Experience in an event planning environment.
• Analytical abilities to develop ad-hoc financial reports as needed for strategic planning.

Additional Information

Additional Information and Reasonable Accommodation RequestsIt is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities.

To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability.

You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.

Successful completion of a background investigation is required for this position.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons.

Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service.

Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.