File Clerk

Full Job Description

This position is located in Community Care Service and performs work related to the acquisition of program information to support the technical activities of scanning, file room and medical record activities.

You will perform filing/retrieval and clerical duties associated with retention, maintenance, disposition, guardianship, and control of administrative and medical records in both terminal digital and alphabetical file systems.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/07/2026.

You may qualify based on your experience and/or education as described below: GENERAL EXPERIENCE: Applicants must have one (1) year of General Experience.

Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled.

OR EDUCATION: Two years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite.

This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university.

(TRANSCRIPTS REQUIRED) OR COMBINATION: Equivalent combinations of experience and education are qualifying for this position.

(TRANSCRIPTS REQUIRED) Physical Requirements: The work with computers is mainly sedentary in the office environment.

Paper records retrieval, filing, and management involve standing, bending, reaching, lifting, stooping, pull and other physical exertion.

Some work requires packing boxes (whose weight will typically exceed 20 pounds) and other wise preparing records for shipment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Perform administrative and medical document scanning in CPRS, utilizing CPRS, Imaging Capture, and Imaging Display to view documents.

Review all incoming documents for patient identification to aid in timely input of scanned documents and assures compliance with documentation requirements including complete signature.

Conduct quality assurance on 100% of all documentation readability, clarity and position. Input appropriate progress note and indexes documentation according to the medical specialty.

Locate correct consultation based on the content of the documentation and medical specialty and closes consult with documentation.

Return documentation to originator to complete or correct any deficiencies. Arrange records for storage/reference, scheduled disposition, and retrieval.

Determine file retention and disposal including determining applicable authorities, screening, and preparation of files for retention and disposal.

Use record tracking system to located and obtain records as needed for release of information. Charge out and check in records. Refile returned records. All other duties as assigned.

Work Schedule: Full-time, Monday-Friday, 7:30am-4:00pm Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD08232A Relocation/Recruitment Incentives: Not authorized