File Clerk (Scanning)

Full Job Description

This position is located at the Veterans Affairs (VA), Veteran's Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), Asheville VA Medical Center (VAMC), Health Administration Service (HAS) within the Health Information Management Section (HIMS).

The HIMS Scanning Unit is transitioning from maintaining paper health records to electronic health records by implementing templates in the Computerized Patient Record System(CPRS) or scanning procedures.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/10/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-04 position you must have served 52 weeks at the GS-03. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: General Experience: You must have one year of general experience equivalent to at least the next lower grade GS-03 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Utilizing computerized patient record system and Vista software or other scanning software to perform scanning duties, conduct quality assurance checks to verify accuracy of information and/or scanned images, working as a team member with peers in the health information management section scanning area and communicating with leadership on a routine basis.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years above high school education.

OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have an combination of general experience and education beyond high school education or equivalent. Preferred: Prior experience in Health Information Management (HIMS).

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include, but may not be limited to the following:Filing and Scanning Responsible for carrying out a variety of health information functions.

Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information.

Work involves responsibility for electronically scanning various health information documents into VistA Imaging and assuring that the scanned documents are associated to the correct patient and note (unless it is an Administrative or Clinical type document) in the Computerized Patient Record System (CPRS).

Must follow scanning procedures established by the Document Scanning Committee.

Notifies the Supervisor when images are scanned into the wrong patient's record, are indexed incorrectly or are corrupted.

Utilizes a computer to perform a wide variety of record keeping, correspondence, and tracking operations and performs timely filing, retrieval, and clerical duties associated with the retention, maintenance, disposition, guardianship and control of health records in bothterminal digit and alphabetic filing systems.

Responsible for communicating/contacting other administrative and clinical staff members in order to locate health records within CPRS. Performs other related duties as assigned.

Work Schedule: Monday-Friday, 8:00am-4:30pm Compressed/Flexible: Not Available Virtual: This is not a virtual position.

Position Description/PD#: File Clerk (Scanning)/PD50170A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized