File Clerk

Full Job Description

This position is in the main file room at the Albany Stratton Medical Center, Albany NY.

The primary duties of the File Clerk are to maintain accessible records and provide efficient service for direct and indirect patient care by managing the receipt and scanning of health documents in a timely and accurate manner.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/05/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-04 position you must have served 52 weeks at the GS-03. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: General Experience: You must have one year of general experience equivalent to at least the next lower grade GS-03 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Experience in preparing, receiving, reviewing, and verifying documents.

Maintains medical records, locating and compiling data or information from medical files.

Incumbent performs standard and non-standard clerical assignments resolving a variety of non-recurring problems. OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have two years above high school. OR, Combination: Applicants may also combine education and experience to qualify at this level.

You must have a combination of specialized experience and education beyond one year of high school.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Performs work such as preparing, receiving, reviewing, and verifying documents. The employee maintains medical records, locating and compiling data or information from medical files.

Incumbent performs standard and non-standard clerical assignments resolving a variety of non-recurring problems.

The employee receives a variety of correspondence from within the facility including several community-based outpatient clinics and other VA facilities and maintains the archived record system.

Accurately Filing of medical reports/ documents and correspondence according to VA regulations. Maintain of administrative and medical records for inpatients and outpatients.

Reviewing and separating documents received, into administrative/legal documents for scanning. Auditing of documents.

Knowledge of health information management local policies/procedures as well as VHA policies/procedures and regulations. Has detailed knowledge of two file classification systems.

Ensuring that all necessary health/ administrative records received from other VA facilities are processed according to established procedures. Record protection.

Work Schedule: Monday - Friday 0715-1545, 0730-1600, 0800-1630 Virtual: This is not a virtual position.

Position Description/PD#: File Clerk/PD38530A Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized