Fair Assistant (Seasonal)

Full Job Description

Seasonal Fair Assistant – El Paso County Fair & Events Center

Are you an organized, detail-oriented individual with a flair for event planning and a passion for delivering exceptional customer service?

Do you thrive in dynamic environments where your administrative skills can shine?

If so, El Paso County's Recreation and Cultural Services Division invites you to join their team as a Seasonal Fair Assistant at the El Paso County Fair & Events Center in Calhan, CO.

In this role, you'll be pivotal in orchestrating one of the county's most anticipated celebrations, ensuring seamless operations and memorable experiences for all attendees.

Key Responsibilities:

• Customer Service: Provide exceptional service to both internal and external stakeholders. Answer, screen, direct incoming calls, take messages, and greet and assist visitors and clients.
• Data Management: Maintain and update spreadsheets to ensure accuracy and completeness. Organize files and folders, keeping filing systems current and efficient.
• Event Coordination: Help schedule and coordinate meetings, including arranging dates, times, and locations. Support the planning and execution of events at the Fair & Events Center, contributing to the success of community activities.
• Additional Duties: Perform other tasks as required to support the department and ensure the smooth operation of the Fair & Events Center.

Join us in making the El Paso County Fair & Events Center a hub for community engagement and celebration. If you're ready to apply your administrative talents in a vibrant setting and help our events succeed, apply today!

This position has an expected start date of April 21st.

Hiring Rate: $20.00 - $22.00 hourly

This entry-level position provides a variety of routine administrative functions in support of the department of office; helps to facilitate efficient operations. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function. This position may be subject to grant funding.

Requirements

• Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes. Emails and faxes documents, drafts communication for review, and makes copies.

Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages.

greets and assists visitors and clients; provides information and responds to routine questions, complaints, and referrals.

• Maintains databases for tracking of information; inputs, changes, and updates information in databases, ensuring accuracy and completeness. Maintains files and folders; updates and maintains filing systems to ensure accuracy. 
• Assists in meeting coordination, including scheduling dates, times and locations as needed.
• Performs data entry; tracks and maintains program data. 
• Prepares reports, calendars, graphs, and/or spreadsheets for program activities. 
• Creates and updates a variety of forms and documents, such as handouts, training aids, binders, etc.
• Sorts and distributes incoming mail and faxes; processes outgoing mail based on assignment. 
• May maintain office equipment and supply inventory. 
• Performs other duties as required. 

Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others.

Supervision Received: Receives direct supervision. This classification normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. Frequent direction, guidance, and coaching from supervisor is expected.

Qualifications

Knowledge, Skills & Abilities

• Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.
• Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills. 
• Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice.
• Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.
• Ability to maintain confidentiality.
• Ability to compile and maintain accurate records and reports. 
• Ability to work independently.
• Maintain regular and punctual attendance.

Required Education & Experience

• High school diploma or equivalent education.
• One year of administrative experience.
  • Associate’s degree or higher may substitute for the required experience. 

Pre-Employment Requirements

•  Must pass conditional post offer background investigation and drug screen.

Additional Information

Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs. May be required to work long hours, evenings, and weekends. This is a temporary position typically not to exceed five months.

The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.