FACILITY PLANS AND PROGRAMS MANAGEMENT SPECIALIST

Full Job Description

This position is for a FACILITY PLANS AND PROGRAMS MANAGEMENT SPECIALIST, PD# D1128000, part of the Nevada Army National Guard.

The primary purpose of this position is to manage the planning, programming, and real property responsibilities for ARNG facilities engineering and management programs.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.

Education requirement is based upon the qualification standards for the specific position and is stated under the heading "EDUCATION".

Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position.

Therefore, we encourage you to be clear and specific in describing your experience.

EACH APPLICANT MUST FULLY SUBSTANTIATE (IN THEIR OWN WORDS) THAT THEY MEET THE REQUIREMENTS OF THE SPECIALIZED EXPERIENCE LISTED BELOW; OTHERWISE, THE APPLICANT WILL BE CONSIDERED UNQUALIFIED FOR THIS POSITION.

DO NOT COPY FROM THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION OR YOU MAY BE DISQUALIFIED.

GENERAL EXPERIENCE: Must possess experience, education, or training which has provided you with a knowledge of equipment maintenance work, or skill in reading engineering drawings and specifications, using test instruments, making computations, and keeping records; experience using computer and automation systems.

SPECIALIZED EXPERIENCE: Must possess 1-year specialized experience to at least the next lower grade that provided experience in applying principles, concepts, and methods of equipment, facility, or service operations sufficient in planning assignments; experience using well-established occupational methods and techniques to determine facility, grounds, equipment overhaul, maintenance, restoration, repair needs, etc.; experience in determination of resource needs, allocation of resources, and budgeting/funding needs; experience in human resources management policy matters affecting the entire organization, with personnel actions affecting key employees to include experience coordinating work forces and resources and negotiating with management or clients concerning problems; experience in managing the function of the work to be performed; experience which includes leading, directing and assigning work of personnel.

Major Duties:

Administers, coordinates, and verifies design work and projects performed by A&E firms, characterized by large funding costs and long duration times.

Prepares design scopes of work that reference NGB design criteria and establishes standards for project design. Selects, or recommends selection of A&E firms for award of design contracts.

Manages and schedules design development and obtains Federal/state approval at each design stage through to completion.

Chairs and coordinates meetings between facility users and design teams (comprised of Contract Manager, A & E Firm, user, Environmental Manager, Maintenance and Repair, Range Officer, & Logistics/ Ammunitions Officer) and ensures that work stays within NGB design and space criteria for economical utilization of facilities and equipment.

Responsible for reviewing, accepting or amending work by A&E firms and rejecting work not meeting established standards.

Reviews payment requests for accuracy, verifies work billed, and recommends payment. Proposes new policies and methods to meet unique mission requirements and develops new methods, as required.

Requests construction funding.

Working in concert with the Contracting Officer, manages the bidding process and recommends award of construction contract to responsive bidder according to established guidelines.

Reviews contractors' description of materials and equipment for acceptability subsequent to contract award; reviews and approves shop drawings, work and material schedules; assists in coordinating construction and renovation activities; reviews contractors cost breakdown; and provides advice on proposed contract substitutions and/or deviations from contracts.

Administers, coordinates and verifies construction work and projects performed by contractors involving large funding costs and long duration times.

Conducts regular construction progress meetings and resolves differences among the design team, contractors, facility users. Resolves disputes over plans and specifications.

Coordinates change orders, approvals and availability of funds. Advises the Contracting Officer of project deviations.

Verifies eligibility for partial payments to contractors on completed portions of overall projects.

Represents the CFMO at meetings and conferences with other ARNG representatives as well as NGB, state, and other government agencies. Prepares and conducts briefings for all levels of government.

Provides guidance on the development of building environmental, energy, security, and communication systems both for programmed new construction and for retrofit of existing buildings.

Prepares initial plans and specifications for alterations/repairs. Investigates construction requests to determine propriety.

Determines the initial scope of minor and recurring construction projects through coordination and consultation with using agencies. Identifies and/or recommends appropriate funding sources.

Reviews and processes programming documents to include project booklets, initial cost estimates for construction, maintenance, or facilities repair projects and development of project booklets.

Provides guidance and input to the Improvement Program for ARNG Armories. May act as a project manager for delegated armory improvement design and construction projects.

Coordinates with appropriate state agencies to obtain required approvals and permits for construction projects.

May function as a consultant to state and Federal agencies and serves as a member on A&E selection boards for those agencies.

Coordinates with military, Federal, state and local government agencies on matters concerning fire prevention, protection and suppression.

Coordinates major facility maintenance and construction projects with the Safety Office to ensure all safety factors are considered.

Performs inspections of new and altered facilities to ensure compliance with the Occupational, Safety and Health Act (OSHA) and contract specifications.

Administers, plans, coordinates, and directs the activities of subordinate personnel. These individuals may be on various types of employment status such as technician, AGR, or state employees.

Performs the full scope of supervisory personnel functions including the assignment of duties; participates in the interview and selection of employee; schedules and approves leave; ensures indoctrination of new employees; provides training; evaluates performance; initiates action to upgrade positions; and resolves disciplinary problems.

Establishes shift schedules and assigns personnel based on workload to ensure adequate coverage of operations.

Supports and takes affirmative action with consideration of Equal Employment Opportunity I all aspects of personnel actions.

Keeps employees informed of NGB goals, objectives and policies; and informs management of employee input and concerns. Performs other duties as assigned.