Facility Design and Space Planning Specialist

Full Job Description

The primary purpose of this position is to serve as a Designer/Coordinator and Space Planner, within the Facility Services Division, Integrated Support Services Directorate (ISS), in the Office of the Chief Operating Officer (OCOO).

The incumbent executes assignments that often involve organizing and managing several separate projects that must be carried out concurrently.

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to plan, manage and administer operations and facility maintenance programs. ** Ability to provide contractor oversight to building maintenance and facility services programs.

** Ability to plan and manage projects. ** Knowledge of the federal procurement process. Ability to develop and maintain effective working relationships in areas of facilities management.

Ability to use innovative thinking and analytical methods to evaluate facility requirements. Ability to communicate effectively other than in writing. Major Duties:

The incumbent implements innovative space management strategies, manages furniture inventories and furniture and finish (F&F) contracts, recommends innovative and state-of-the-art technology solutions to improve and enhance the flexibility and utilization of workflow process within the office space, and represents the office at meetings with senior management as well as vendors, suppliers, and contractors.

The work is largely evaluated in terms of work accomplishments, especially when uniquely different or sensitive projects are involved.

Project Development and/or Management Work Plans, directs and designs centralized and mission-specific projects under established and/or proposed program objectives.

Performs the full range of space planning work, following a multitude of steps in order to make a positive recommendation on space; makes an inspection of present or proposed space to observe working conditions; and interviews appropriate staff in each affected division or office to become familiar with essential space requirements.

Keeps abreast of the newest theories, designs, and developments in the work environment planning and design, and associated fields pertinent to the incumbent's duties; and provides advice and makes recommendations to management regarding the optimal use and management of Library facility space.

Develops block allocations of assigned space that incorporate functional adjacencies and prepares plans showing detailed layouts of furniture and partitions for entire projects.

Advises and Consults with other Officials and Professionals Undertakes special technical studies and assignments as set forth by the Manager.

Consults and provides advice in a specialized area of planning to obtain cooperation and agreement on specific plans and projects, such assignments may vary in size, scope, and complexity.

Centralized Project and Program Management Serves as project and/or manager for centrally managed activities, performing the full range of program/project management functions for space planning programs and projects.

Monitors and creates statements of work for contracts supporting Library facility requirements; evaluates technical proposals; attends all agency/contractor/client meetings including pre-proposal conferences and project meetings; monitors scheduling of agency/contractor/client responsibilities, which include inventorying furnishings and space layouts, establishing approval dates, completing budgets, and preparing evaluation reports.

Assists in the management of the SUPD Furniture and Furnishings (F&F) budget, which includes tracking expenditures and ensuring that funds are spent in a manner consistent with Library and office policies and organizational priorities.

Develops, Policies, Procedures & Guidelines for Facilities Service Functions and Performs Liaison Activities.

Serves as an authority on space and facilities matters and provides guidance and advice concerning issues that require considerable adaptation and/or interpretation of policies, procedures, or practices; may perform in-depth analyses to assess effectiveness of administrative policies and procedures for facilities service functions; interprets Library of Congress regulations; formulates instructions to implement newly developed or modified guidance and recommends modifications when appropriate; reviews updates to facility space, design, and ergonomic policies, documents, and requirements proposed or initiated by the Library of Congress; and plans, organizes and conducts studies or surveys of specialized facilities policies or functions; and recommends and implements new procedures or guidelines where existing policies are inadequate or nonexistent.

Serves as technical expert, exercising independence and judgment to develop and maintain effective working relationships with a wide range of stakeholders within the office and agency.

Performs other duties as assigned. The position description number is 379575. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

This is a non-supervisory, bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.