Executive Staff Assistant

Full Job Description

About the Position: This is a permanent position with Headquarters, US Army Corps of Engineers, Directorate of Military Programs located in Washington, D.C.

This position will be filled on a permanent basis. Position is being filled at the GS-09 target GS-11 grade level. Duties described reflect the full performance GS-11 level.

Duties will be performed in a developmental capacity under close supervision.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Civilian Employees of the Command Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Experience required at GS-09: Specialized Experience: One year of specialized experience which includes: 1) Performing and providing a wide variety of administrative advise, functions, tasks and assignments to support the Senior Executive Service (SES), Director of the organization; 2) Preparing travel related documents and maintaining financial administration through the use of automated financial management systems; and 3) Communicating with top civilian and military personnel and other stakeholders to perform basic fact-finding tasks.

This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).

OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12.

Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18.

Add the two percentages Experience required at GS-11: Specialized Experience: One year of specialized experience which includes: 1) Performing administrative functions to include serving as a Personal Assistant to the Director; 2) Providing a variety of administrative staff consultant and technical advisory services; 3) Maintaining the Director and Deputy office calendars of appointments, meetings, and conferences; AND 4) Operating office automation systems and various software packages.

This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09). OR Education: Ph.D.

or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12.

Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Major Duties:

• Performs administrative functions to include serving as a Personal Assistant to the Director, Tier II Senior Executive Service (SES) .
• Provides a variety of administrative staff consultant and technical advisory services.
• Maintains the Director (SES) and Deputy (Colonel) office calendars of appointments, meetings, and conferences.
• Administers the Financial Management System for travel orders, temporary duty claims, settlements, training, government credit card purchases, small purchase requests and contracts.
• Assists and advises Action Officers (AOs) on all procedural and administrative aspects of processing staff actions and correspondence.
• Projects travel budget, expenditures and prepare the appropriate administrative correspondence to complete travel budget transactions.
• Prepares a variety of narrative and statistical material, correspondence, reports, etc., in final form for Director/Deputy signature and review.