Executive Secretary, USDB

Full Job Description

The Utah Schools for the Deaf and the Blind (USDB) invites you to consider a challenging and diverse employment opportunity with our school. We are looking for a highly-motivated individual to fill the position of Executive Secretary to the Director of the Kenneth Burdette School of the Deaf in Ogden.

Roles and Responsibilities
As an Executive Secretary you will:

• Provide secretarial and administrative support and assistance.
• Maintain calendars; schedule and coordinate appointments, meetings, travel, etc.
• Use computer programs to write or draft correspondence, reports, documents, and/or other written materials; edit written material for accuracy, format, and arrangement of material and conformity with standard acceptable English.
• Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations and follows up to ensure actions are completed.
• Review outgoing correspondence, edit for procedural and grammatical accuracy, conformance to general policy and factual correctness; advise writer of problems needing attention.
• Maintain and/or create files or record keeping systems and monitor staff files.
• Use a variety of software programs to create specialized graphics, databases, spreadsheets, and other related specialties.
• Place orders for supplies.

Minimum Requirements
The Ideal Candidate will possess:

• Broad practical skills in providing secretarial and administrative services.
• Strong computer skills in a variety of computer programs and software, such as Word, Excel, and Google applications, etc., with the ability to successfully implement information from each.
• Practical skill in gathering, organizing, and communicating information of importance to director's work assignments.
• Ability to communicate clearly and effectively; deal with people in a manner which shows sensitivity, tact, and professionalism; maintain strict confidentiality.

Preference

• Preference may be given to candidates with a working knowledge of Utah state processes, procedures, and purchasing practices.
• Preference will be given to candidates with American Sign Language (ASL) skills.

Why You Should Join Our Team
Utah Schools for the Deaf and the Blind employees make a positive difference to the lives of USDB students and for their families and enjoy seeing the difference they make every day.

The State offers a desirable benefits package and retirement plan as well as many other benefits.

• Health Insurance - Public Employee Health Program (PEHP):

  • 3 medical plan options. Choose a Traditional or High Deductible Health Plan. There is an Opt-Out Cash Benefit option for those that have other medical insurance coverage.

  • 5 dental plan options, with an Opt-Out Cash Benefit option for those that have other dental insurance coverage.

  • 4 vision plan options under EyeMed or OptiCare

• Retirement - Utah Retirement Systems (URS):

  • Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in the Tier I Public Employees System.

  • Employees hired on or after 7/1/2011 and who have never been in the URS retirement system have two options for retirement in the Tier II System.

    • Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))

    • Tier 2 Defined Contribution Plan. Employer contributes an amount equal to 10% of your salary to a 401(k) plan only.

  • Employer contributions to your 401(k) are vested after four years.

• Paid Time Off:

  • Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).

  • Annual leave amounts increase with years of service.

  • We have 12 paid holidays.

There are many other voluntarily/miscellaneous benefits available. To learn more please click here.

The Agency
To learn more about the Utah Schools for the Deaf and the Blind, please click this link: www.usdb.org.

Additional Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Successful completion of criminal background check contingent upon employment.
• This is a full-time, twelve month per year position. Work schedule Monday through Friday, 8:00 a.m. to 5:00 p.m.