Executive Officer 1 (Special Education)

Full Job Description

Iowa Department of Education’s mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.

The Executive Officer 1 will be an integral member of the Division, providing support to the Division Administrator and leadership team in the Division of Special Education.

Your Responsibilities:

• Provide support to the Special Education Division Directors. Coordinate calendars which includes high-level planning and interaction with stakeholders, executives, legislators and the Governor's office.
• Assist with the preparation of travel documents, contracts, expense approvals, and related procedures. Assist with the development and composition of correspondence including confidential communications.

Special projects which include collection and analysis of large amounts of data for the agency. Making recommendations for process improvement.

Hold regular status meetings with project teams, keeping them informed of changes and progress. Effectively communicate project information to the management team.

Resolve and or report to management issues in a timely fashion. Tactfully communicate difficult/sensitive information internally and externally.

Oversight of monitoring program compliance/alignment with budget. Track, monitor and document claims for payment processing and ensure contract payments are documented.

This work includes discerning whether the expense is allowable under the funding source and coded correctly, according to categories for funding stream.

• Assist with the filing of federal reports, including the tracking of state complaint, mediation and due process activities, ensuring timelines are met. Provides guidance and advice to the Division on programmatic, technical, or process related topics.

Respond to requests for information regarding Department procedures, practices, guidance and support related to the Individuals with Disabilities Act (IDEA).

Researches response by reviewing known/established Department guidance and federal guidance and procedures; and communicating with subject matter experts within the division.

Assist Special Education Division Directors and Bureau Chiefs, as assigned, monitoring information management and system issues related to special education programmatic data.

Pull reports from data system to respond to program inquiries. Track documents posted on websites and data system resource pages to ensure they are up to date.

• Serve as administrative lead of the federally mandated State Special Education Advisory Panel. Plan monthly meetings, organize all resources needed for the meetings including lunch, take minutes, lead the process of appointing new members, and report out as needed to various Stakeholders.
• Support Special Education Division Directors and Bureau Chiefs priorities through performing other duties as assigned.

If you wish to review a copy of the Position Description Questionnaire, please contact idoe.hr@iowa.gov.

To ensure full consideration for this position, all requested materials must be completed and uploaded through the NEOGov online application process.

Hours: 8:00 A.M. – 4:30 P.M., Monday – Friday; some nights and weekends, occasional in-state and out-of-state travel

A successful candidate will bring or have the ability and desire to learn:

Knowledge:

• Administration and Management – Business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

• Law and Government – Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

• English Language – The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

• Customer Service – Principles and processes for providing customer services, including customer needs assessment, meeting quality standards for services, and evaluating customer satisfaction.

• Clerical Procedures – Word processing, managing files and records, designing forms, and other office procedures and terminology.

Abilities:

• Law and Government – Understand and adhere to applicable laws, legal codes, administrative rules, and regulations.

• Oral Comprehension – Listen to and understand information and ideas presented through spoken words and sentences.

• Oral Expression – Communicate information and ideas in speaking so others will understand.

• Written Expression – Communicate information and ideas in writing so others will understand.

• Written Comprehension – Read and understand information and ideas presented in writing.

• Deductive Reasoning – Apply general rules to specific problems to produce answers that make sense.

• Inductive Reasoning – Combine pieces of information to form general rules or conclusions.

• Problem Sensitivity – Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Skills:

• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Monitoring – Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• Reading Comprehension – Understanding written sentences and paragraphs in work related documents.

• Writing – Communicating effectively in writing as appropriate for the needs of the audience.

• Active Learning – Understanding the implications of new information for both current and future problem-solving and decision-making.

• Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one. • Service Orientation – Actively looking for ways to help people.

• Complex Problem Solving – Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

WHAT’S IN IT FOR YOU?

• Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities
• Collaborative, positive work environment
• Talented and passionate work colleagues that will help you learn and grow
• Opportunities to collaborate with experts from around the country
• Employee discounts from a variety of vendors
• Competitive salary and benefits package:

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees.

Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States.

The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

For more information, please visit www.e-verify.gov.

Qualifications