Executive Assistant

Full Job Description

This position is located in the Office of the Under Secretary and Director (OUS), United States Patent and Trademark Office (USPTO).

As the Executive Assistant, the incumbent has the responsibility for the correspondence control and management of administrative procedures related to the Deputy Under Secretary.

Serves as the Executive Assistant with overall responsibility for handling all administrative and executive support related tasks for the Deputy Under Secretary.

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position.

You must meet all eligibility and qualifications requirements by the closing date of the job announcement.

OPM Qualifications Standards are available at Administrative and Management Positions Specialized Experience is experience that has equipped applicants with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service. For this position, the next lower grade level is a GS-12.

Specialized experience for this position includes: Experience in coordinating and advising senior leaders of management or administrative practices and procedures common to organizations, such as areas of responsibility, channels of communication, delegation of authority, routing of correspondence, filing systems and storage of files and records; Experience in working collaboratively and maintaining cooperative relationships with officials in Federal, state, or local government agencies and public and international entities; Experience in written communications in order to write, interpret and develop instructions to implement higher echelon agency regulations, policies and procedures; and Experience in orally presenting status reports, special reports, and briefings on various subjects to higher level management utilizing computer applications sufficient to prepare written reports, spreadsheets, statistical tables, and flowcharts.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

The physical worksite for this position is located in Alexandria, Virginia.

Presence at the Alexandria, VA campus is required for this role, as it includes on site functions that must be performed in person.

Position may be eligible for situational telework in accordance with agency policy/business unit discretion. The agency currently allows for 52 hours of telework per calendar year.

This rewarding career role is ideal for you if: You are interested in being responsible for the correspondence control and management of administrative procedures related to intellectual property matters for the Deputy Under Secretary.

You are capable of independently communicating with service representatives, staff directors, or other key officials within or outside of the Agency to clarify issues.

You can prepare presentations, spreadsheets, databases, and other intellectual property related materials for the Deputy Under Secretary utilizing appropriate technology.

You are able to coordinate internal and external communications related to complex intellectual property matters between the agency stakeholders, other federal agencies, and the general public.