Executive Director- Municipal Pension Fund

Full Job Description

The City of Pittsburgh Municipal Pension Fund is an independent, three-employee entity serving a five-member board responsible for the distribution and record-keeping of pensions for certain union and non-union City of Pittsburgh employees and retirees.

The Municipal Pension Fund is governed by the laws of Pennsylvania and the City’s Code of Ordinances regarding pensions. The Board of Directors is currently in search of an Executive Director.

The Executive Director position serves a Board of Directors consisting of the Mayor, City Controller, President of City Council, and two Employee Representatives in administering the operation of a multi-tiered defined benefit pension plan to approximately 2,500 active and 1,700 retired city employees.

The Municipal Pension Plan offers a competitive benefit package.

Department: Municipal Pension Office
Posting Type: Announcement
Salary: $95,000- 105,000 per year.
Union: None, this is a non-union position.
Civil Service Classification: Exempt

Requirements

General Requirements:
You must submit or show proof of all of the following at the time of application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions.
• Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
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NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions.

The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments.

Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOTE: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Qualifying Requirements:

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status.

• WORK EXPERIENCE: The application must demonstrate knowledge of municipal pensions and clearly show full-time experience in a supervisory role and in customer service, or a closely related field.

EDUCATION/TRAINING: The application must clearly show a Bachelor's Degree from a fully accredited institution in Accounting, Business Administration, Economics, Finance, Public Administration, or a related field.

(See NOTE under the General Application Requirements Section above regarding the verification of education/training).

• EQUIVALENCY: None permitted.

Qualifications

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s).

You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position.

Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

• Written: None required for this position.
• Performance: None required for this position.
• Medical: None required for this position.

Additional Information

• Supervises two staff positions.
• Oversees pension payroll system.
• Ensures all pension tax documents are correct for filing.
• Calculates pension benefits in accordance with applicable law.
• Verifies employee eligibility for various pension benefits.
• Coordinates disability pension processes.
• Works with the Municipal Pension Fund’s Solicitor and the City Law Department to ascertain the proper interpretation of contract language pertaining to pensions.
• Manages staff payroll and filing required tax forms such as W-2, 941, and other quarterly returns.
• Meets with employees seeking retirement and advises and coordinates required documents.
• Coordinates monthly meetings of the Board.
• Prepares agenda and minutes and signs off on minutes for posterity in City Council vault.
• Submits monthly pension budget requirements to the Comprehensive Municipal Pension Trust, attends quarterly CMPTF meetings.
• Works directly with the Municipal Pension Fund’s Solicitor on legal questions, pending litigation, and qualified domestic relations orders.
• Maintains a catalog of pension-related legal opinions, actuarial reports, and audit reports.
• Serves as the contact and response person for annual fund audits and for bi-annual Commonwealth of PA audits.
• Coordinates annually with actuaries in updating pension databases.
• Co-authors pension membership handbook with Solicitor and Board members.
• Processes contribution refunds, death benefits, and qualified domestic relations order payments.
• Fields incoming calls from employees and retirees.
• Maintains records for offset purposes, including Social Security and vested employee lists.
• Supplies requested documents to retirees, such as income verification letters and tax forms.
• Ensures Municipal Pension Fund website is up to date and accurate.
• Coordinates employee representative elections.
• Ensures all banking and check signature forms are accurate and up to date.
• Oversees banking activity of the fund.
• Supervises document scanning.
• Oversees reimbursements to City for FAPP (Paramedic) contract pensions.
• Reviews monthly check maintenance for accuracy.
• Assists in processing Medicare Part B inquiries and documentation for applicable retirees.
• Monitors insurance deductions for retirees.
• Completes other tasks at the request of the Board.
• Completes other duties as assigned.