Executive Assistant I

Full Job Description

Acts as the Executive Assistant to the Chief of Staff of the State Treasurer's Office, an agency that promotes a culture that stresses high performance, exceptional work product, accountability and collaboration.

Excels in performing abroad variety of administrative responsibilities for the Chief of Staff and the Executive Office of the State Treasurer's Office.

Serves as a primary interface and liaison for the Chief of Staff. Serves as backup support to the Executive Assistant supporting the State Treasurer.

Manages an extremely active calendar of appointments, shelters work products to completion, reviews and edits complex documents, performs research, creates and maintains tracking documents, and organizes and maintains paper and electronic files.

Composes general correspondence and reports. Compiles, documents and retains information related to agency initiatives and programs.

• Responds to inquiries and engages with government officials and constituencies regarding budgetary, planning, and legislative issues impacting the agency’s mission and statutory mandates.

• Delivers specialized support to the Chief of Staff in developing, evaluating, and implementing agency policies, procedures, and projects.

• Prioritizes conflicting needs of staff, handles matters expeditiously, proactively addresses emerging issues, and follows through on projects to successful completion, often with deadline pressures.

• Contributes executive support to various special projects, research assignments and agency initiatives. Coordinates scheduling, deadlines, deliverables, and communication with necessary parties.

• Leads document management and retention for the Chief of Staff as well as designated initiatives and programs.

Performs complex research and analysis on applicable laws and regulations and related industry data.

Assists with executive review, drafting and editing of legal and business documents, legislation, spreadsheets, correspondence and reports. Forecasts future trends affecting the agency and their costs.

• Assists in preparation of meetings of the State Fiscal Accountability Authority, Board of Financial Institutions and Quarterly STO Investment meetings which includes research, document management, and coordination of logistics.

• Leverages excellent communication in the administration of responsibilities with internal and external stakeholders. Assists with incoming calls to the Chief of Staff and Executive Office, utilizing a solution driven approach in support of constituent and stakeholder needs.

Requirements

Agency Minimum Qualifications*:
A Bachelor's degree in business administration, accounting, finance or relevant major. A minimum of two (2) years of relevant experience in business management, legal administration, public administration, administrative support services, or project management.

Knowledge of functions, organizational laws, rules and regulations pertinent to the agency. Knowledge of the principles and methods of effective public relations. Knowledge of the federal and state legislative processes.

*Candidates must specifically meet the Agency Minimum Requirements or an equivalent combination of education and experience to be considered for this position.Additional Requirements:Ability to coordinate diverse administrative functions.

Knowledge of modern office practices, procedures and equipment. Ability to establish and maintain effective working relationships. Incumbent must have excellent verbal and written communication skills.

Ability to plan and organize effectively. Ability to exercise sound judgment and confidentiality at all times. Proficient in Microsoft Excel and other Microsoft Office products.

The State Treasurer's Office promotes a culture that stresses high performance, accountability and collaboration.

The successful candidate must be high energy and able to adapt to a fast-paced environment, while juggling multiple priorities and still delivering quality work.

Must possess a high degree of emotional intelligence, positive attitude, utilize a solution-driven approach to problem solving and understand the importance of maintaining positive working relationships with both internal staff and external service providers.

These qualities will enable the ideal candidate to be best suited to further our mission of providing consumer facing investment and financial programs to the citizens of South Carolina.Must be able to safely lift and carry files, books and reports weighing up to 20 lbs.

Must be able to sit, stand, and walk for intermittent periods of time. Must be able to reach, bend, and twist at the waist to perform filing, desk work, and operate general office equipment.

Qualifications

Finance and/or accounting or paralegal experience is highly preferred. Advanced Microsoft Office Suite skills as well as experience with document management are highly preferred. Previous experience working with senior level management.

Additional Information

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment.

Please complete the state application to include all current and previous work history and education. Please submit a copy of college transcript along with completed application.

A resume will not be accepted in lieu of a completed state application to determine if an applicant has met the qualifications for the position.