Executive Assistant (Human Resources)

Full Job Description

About the Department:

The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to create and maintain an environment that respects diverse traditions, heritages, and experiences.

The Seattle Police Department (SPD) has an Executive Assistant (EA) opportunity to work directly for the HR Executive Director and provide assistance for the entire HR Unit. This is a position for an experienced EA that has a proactive mindset, and the skill set to provide high-level executive and unit support in a highly confidential, complex, innovative, and analytical capacity. The EA will assist with providing service to both department employees and external city department stakeholders. We are looking for a detail oriented, organized individual that likes working on a team and independently.

Requirements

Position Duties and Responsibilities:

• Serve as the confidential assistant to the HR Unit.
• Manage the HR calendar, including the Executive Director’s, and ensure they are fully informed and prepared for meetings and deadlines.
• Own and manage projects (e.g., department offsites, implementing new software), ensuring deadlines are met.
• Independently manage, research, compile, and prepare weekly reports that include all the sections under the HR Unit.
• Manage all travel arrangements for the HR Unit while maintaining attention to detail.
• Independently research, analyze, report and draft responses for the Executive Director and HR supervisory staff.
• Attend meetings as requested to take minutes, ensure that discussion items are coordinated, and have follow-up action.
• Manage SPD HR mailboxes to handle directly or distribute to appropriate staff for responding.
• Track and ensure responses to PDR and Legal requests for Unit.
• Enter, manage and track all purchase order requests for all SPD HR staff.
• Coordinate and collaborate with SPD Legal Unit, SPD Contracts & Grants and SPD Fiscal Unit for all HR contracts, expenses or reconciliations.
• Work with other city departments, such as Seattle IT, Seattle Human Resources, City Attorney’s Office on issues, scheduling or assistance for SPD HR.
• Manage personnel movement within the unit using the Employee Management Tracking System (EMT) and the Police Employees Management Data System (PEDS).
• Manage, maintain or coordinate with appropriate units within SPD for all office supplies, equipment, computers and facilities.
• Interface with HRIS systems in order to respond to requests for general information.
• Assist SPD HR Deputy Director and HR supervisory staff with projects as assigned.
• Other duties assigned by the Executive Director and HR supervisory staff.

Qualifications

Required Qualifications:

Three years of experience as an administrative staff assistant, administrative staff analyst, budget analyst or a related field and a bachelor’s degree in business or public administration or a related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class).

Desired Qualifications:

• Experience providing direct, independent, and high-level support to executive and administrative staff.
• Master at independently solving problems.
• Strategic thinker that takes initiative.
• Ability to multi-task and be flexible in a dynamic environment of shifting complex priorities and constant change in a collaborative team environment.
• Excellent organizational management, attention to detail, and ability to meet deadlines.
• Effective oral and written communication.
• Strong work ethic.
• Experience working with highly confidential information.
• Excellent computer skills, specifically with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

Position Requirements:

• Must pass a Seattle Police Department background investigation.
• Must have a valid WA Driver’s license.
• Must perform work on-site, 5 days a week during regular business hours.

Additional Information

Additional Information:

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

The full salary range for this position is $56.23 - $65.54 per hour.
New employees begin at Step 1 of the pay progression, which is $56.23 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position and FLSA exempt (not eligible for overtime).

How to Apply:

• Apply online at http://www.seattle.gov/jobs. Please refer to: Job# 2026-00286
• A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required.
• Incomplete applications will not be considered.

If you have any questions, please contact Roth Lim at Roth.Lim@seattle.gov.