EXECUTIVE ASSISTANT AND DIPLOMATIC PROTOCOL & SUPPORT SPECIALIST

Full Job Description

You will serve as an EXECUTIVE ASSISTANT AND PROTOCOL & DIPLOMATIC SUPPORT SPECIALIST in the NAVY INTERNATIONAL PROGRAMS OFFICE (NIPO).

Your resume must demonstrate at least one year of specialized experience at or equivalent to the NH-02 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: Experience applying executive-level administrative support principles, practices, and procedures sufficient to manage a complex front office operation for an SES-level executive.

Experience managing high-volume, dynamic calendars and independently prioritizing and deconflicting senior executive schedules.

Experience with automated administrative tools, including MS Office Suite, MS Teams, VTC systems (both unclassified and classified), and travel/correspondence management systems.

Experience applying U.S.

Government, DOW, DON, and international diplomatic protocol, customs, courtesies, and etiquette sufficient to plan, coordinate, and execute official visits and ceremonies for distinguished visitors and foreign dignitaries.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:

• You will serve as the lead for managing a dynamic and complex calendar, briefing the Executive Director daily on upcoming tasks, matters for consideration, and agenda items prior to scheduled meetings.
• You will act as the primary point of contact and liaison between the Executive Director, internal staff, other directorates, senior leadership, and external stakeholders.
• You will make all logistical arrangements for meetings and conferences hosted by the Executive Director, including coordinating locations, times, participants, and agenda items.
• You will serve as the front office manager, ensuring efficiency in the administration of front office policies, practices, and procedures, and recommending changes to the Executive Director and other senior leaders.
• You will serve as the Protocol Lead for the command. You will be the primary point of contact and internal coordinator for visits by senior officials, VIPs, foreign delegations, and government dignitaries.
• You will plan, coordinate, and execute formal events, receptions, award ceremonies, and official dinners hosted by the Director or Executive Director.