Executive Assistant

Full Job Description

The incumbent in this position serves as the Executive Assistant to the Principal Deputy Assistant Secretary (PDAS), Deputy Chief Information Officers (DCIO) and Deputy Assistant Secretary (DAS) for Office of Information and Technology (OIT), Department of Veterans Affairs (VA).

They assure that policies and programs are properly coordinated with other VA components and other government agencies and keeps the PDAS fully informed of program issues affecting VA.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For the GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

To qualify for this position, all qualification requirements must be met by the closing date of this announcement-02/22/2026.

EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-13 grade level in the Federal service (obtained in either the public or private sectors).

Specialized experience is experience that equipped the applicant with the particular knowledge, skllls, and abilities needed to successfully perform the duties of this position.

Specialized experience is defined as: Experience providing senior-level executive support to senior leadership, including planning and coordinating executive office operations.

Responsibilities include managing enterprise-level calendars, high-level meetings and briefings, preparing executive correspondence, and serving as liaison with senior leaders and stakeholders.

Ensured timely information flow for decision-making, managed sensitive matters, travel logistics, maintained official records, and resolved issues in a fast-paced environment.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

Major Duties:

OIT Mission: The mission of the Office of Information and Technology (OIT) is to collaborate with our business partners to create the best experience for all Veterans.

OIT Vision: To become a world-class organization that provides a seamless, unified Veteran experience through the delivery of state-of-the-art technology.

Major Duties: Plays an integral part in the decision-making process (how/what) involving a variety of aspects of the management of OIT programs.

Intimately involved in determining and allocating resources; establishing goals, objectives, and priorities; developing procedures; facilitating new initiatives; coordinating program efforts with other activities and assessing the impact of organizational or functional changes on activities affecting Department- wide objectives.

Keeps the PDAS/DCIO/DAS apprised of and identifies problems either actual or anticipated, communicates with senior executives involved, and provides other consultative assistance.

Gathers all required information necessary to facilitate decision-making by the PDAS, DCIO, DAS or CIO, and acts as a "sounding board" in that process.

Performs as a management consultant and represents the 2nd and 3rd level Executive Directors SES for OIT in interaction with offices of the Office of Management and Budget (OMB), Office of Personnel Management, Central Office, and field offices, GSA, National Capital Region, or other agencies concerning special projects and/or resolution of specific problems originally received by the PDAS, DCIO, DAS or CIO.

This position is primarily aligned to the following NICE Cybersecurity Workforce Framework work roles: Cybersecurity Code: 000 Position Description/PD#: Executive Assistant/PD19824A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Travel Required: Occasional travel may be required as needed for this position.

Work Schedule: Monday - Friday; Tour of duty will be determined based on organizational needs. Compressed/Flexible: As determined by the Agency Policy Virtual: This is not a virtual or remote position.

Physical Demands: The work is primarily sedentary. Working Conditions: Work is performed in a typical office setting. Promotion Potential: Position is at full performance level.