Executive Assistant

Full Job Description

About the Position: This Executive Assistant position is located at Aberdeen Test Center, Office of Commander with duty location Aberdeen Test Center, MD Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Employees of the U.S. Army Test and Evaluation Command with personal competitive status.

All other AOC groups should NOT be modified.

Current Civilian Employees of the Command Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education or specialized experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

I have one year of specialized experience equivalent to the NH-01/GS-04 pay band or equivalent grade level in the Federal service which includes: 1) preparing/editing correspondence, technical papers, spreadsheets, and briefing charts ensuring content is accurate and in the correct format, 2) Assist in preparation and formatting new policy documents for management review; and; 3) Gathered and complied data to support the analysis for administrative problems; 4) Maintain records and other correspondence.

General Experience: Three years progressively responsible experience, 1 year of which was equivalent to at least the GS-04 grade level, which includes [insert examples of general experience referenced above].

This definition of general experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR Education: Four year course of study leading to a bachelor's degree with a major study in electrical or electronic engineering, mathematics, physics, public utilities, statistics, computer science, telecommunications management, information systems management, business administration, industrial management, or other fields related to the position to be filled.

OR **Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120.

Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Clerical Oral Communication Organizational Awareness Written Communication Major Duties:

• Advise senior leadership and staff on management and administrative policies
• Develop comprehensive plans and strategies for day to day and long-term projects.
• Maintain senior leader's calendar to coordinate schedule with external and internal sources.
• Establish priorities to maintain daily operation.
• Review and prepare correspondence in accordance with (IAW) regulation to ensure correct format, and grammatically
• Develop and implement administrative policies and procedures.
• Serve as the organizational lead for records management, address records-related issues and provide training to those managing records, review staffing and office processes to make sure they meet the organization’s needs and are followed properly.
• Receive inquiries and route to appropriate party
• Respond to inquiries from the command staff and reply in a timely manner
• Assist customers concerning routine actions
• Recommend leadership, administrative methods where improvements are needed
• Receive scheduled and unscheduled visitors and telephone calls from high ranking and senior level officials to include congressional, state, and local government officials.
• Assist callers, visitors, and return calls using discretion whether or not to direct calls and/or visitors to appropriate staff members for action and follow-up, and disposes of numerous calls using discretion.