Executive Assistant

Full Job Description

About the Position: This position performs executive level support duties and analyses under the general supervision of the Chief of Staff/Deputy Director, Defense Health Network-Atlantic.

The duties are designed to evaluate and analyze administrative programs to ensure the smooth daily operation of the Defense Health Network- Atlantic Front Office.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

30 Percent or More Disabled Veterans Current Civilian Employees of the Defense Health Agency (DHA) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes serving as a consultant on executive and administrative matters; manages the operations; initiates, performs and executes directed tasks relative to the mission, programs, and projects.

Develops and prepares a wide range of narrative and statistical materials, letters, endorsements, messages, correspondence, reports, office policies, etc., in final form for supervisor's signature.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-11).

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-11).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Major Duties:

• Incumbent performs executive level support duties and analyses under the general supervision of the Chief of Staff/Deputy Director.
• Provides executive support in a one-on-one working relationship.
• Manage an extremely active calendar of appointments; composing and proofreading correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas.
• Research assembles/edits/summarizes a wide variety of subject material pertinent to the organization.
• Executes administrative policies, determines, and implements appropriate procedures.
• Establishes internal procedures to secure and adequately control deadlines, progress reports, and directives.
• Receives high ranking visitors from both the military and civilian communities, to include members of Congress, press and foreign officials.
• Composes routine and non-routine correspondence based on verbal guidance, personal knowledge, brief notes, or historical correspondence.