EVENT PROJECT MANAGER

Full Job Description

Applications accepted from: ALL PERSONS INTERESTED

Division: Mayor’s Office of Special Events

Reporting Location: 901 Bagby, 1st Floor

Workdays & Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.*

*Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

• Assist in the planning, coordination, and execution of the Mayor’s Civic Celebration Program to encourage and promote the arts through the presentation, performance, execution, and exhibition of performing and visual art forms.
• Serve as an operations and production assistant for major events, including overseeing creative setup, on-site execution, and load-out activities.
• Conduct comprehensive event planning and on-site evaluations to ensure events are delivered safely, efficiently, and in compliance with applicable rules, regulations, and procedures.
• Research, evaluate, and recommend creative event components, production elements, and enhancement opportunities to support program objectives.
• Coordinate operational activities across multiple events, including managing schedules, budgets, risk mitigation strategies, and vendor relationships to ensure events are delivered on time and within budget.
• Collaborate with cross-functional teams, City departments, stakeholders, community partners, private event producers, and external vendors to facilitate successful event planning and execution.
• Receive and review permit applications; evaluate event requests; determine applicable fees and operational stipulations; collect fees; and issue permits in accordance with City policies and procedures.
• Work closely with private event producers to ensure compliance with all requirements and deadlines while maintaining accurate community scheduling, reports, and related records.
• Assist in the development and implementation of computerized systems and tools related to event processing and tracking.
• Prepare and maintain detailed work plans, checklists, and requisite sheets for all assigned events.
• Negotiate and manage vendor contracts and service agreements, and support on-site logistics and post-event evaluations and reporting.
• Support the department’s social media program related to special events and community engagement.
• Collaborate with the graphic designer to develop marketing materials for events and social media.
• Assist in developing and implementing policies and procedures related to special events in accordance with City Code.
• Represent the Director and act as a liaison to other City departments, government agencies, and private-sector organizations, as assigned.
• Work evenings, weekends, and holidays as required to support event operations.
• Manage multiple projects simultaneously in a fast-paced environment using project management and event planning software.
• Perform other related duties as assigned.
• Drive on City business as required.

WORKING CONDITIONS
Requires lifting of moderately heavy items weighing up to 40 pounds. May experience long periods of walking and standing on rough surfaces. May be exposed to various weather conditions on outside assignments.

Requirements

EDUCATION REQUIREMENTS

Requires a bachelor’s degree in Business Management, Marketing, Architecture, Civil Engineering, Construction Management, Landscape Architecture, Project Management, or a closely related field based on the responsibilities of the position.

EXPERIENCE REQUIREMENTS
Four years of experience in managing events/projects/programs, construction, construction inspection, design, landscape design, geotechnical, environmental or a closely related field are required.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
Requires a valid Texas Class C driver's license and compliance with the City of Houston's policy on driving (AP 2-2).

Qualifications

Preference will be given to applicants who possess relevant experience in event coordination or similar roles that demonstrate the ability to plan, organize, and manage events.

The desired candidate will possess the following:

• Minimum of 3–5 years of experience managing events, projects, or programs from concept through execution
• Proven experience planning, coordinating, and delivering events on time and within budget
• Strong background in project management, including scheduling, budgeting, risk management, and vendor coordination
• Experience working with cross-functional teams, stakeholders, clients, and external partners
• Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment
• Experience negotiating and managing vendor contracts and service agreements
• Proficiency with project management tools and event planning software
• Strong communication, organization, and problem-solving skills
• Experience with on-site event execution, logistics, and post-event evaluation

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Additional Information

SELECTION / SKILLS TESTS REQUIRED
None; however, Department may administer and the applicant must successfully complete a skills-assessment relevant to job description.

SAFETY IMPACT POSITION YES
This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 25

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfmor call (832-393-0350).

If you need special services or accommodations, call (832-393-0350). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE EQUAL OPPORTUNITY EMPLOYER
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.