ECRO Case Administrator

Full Job Description

The ECRO Case Administrator is responsible for arranging for court space, assisting with calendaring, attending and logging court proceedings, processing orders, recording proceedings, and processing requests for transcripts.

The incumbent manages a number of cases from opening to final disposition. To qualify at the CL 26 level: Two years of specialized experience.

Specialized Experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.

Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Major Duties:

Review cases or reports for necessary actions. Keep judge and chambers' staff informed of case filings.

Act as liaison between the clerk's office, the bar, the public, and the judge to ensure that cases proceed smoothly and efficiently.

Schedule outside court reporters if necessary; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts and records of proceedings.

Docket orders, pleadings, judgments, and minute entries as directed by local court rules and policies, utilizing applicable automated systems.

Assist in the accurate statistical reporting requirements of the Administrative Office.

Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings.

Efficiently manage cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record.

Make corrections to the case record to comply with local rules and procedures. Ensure that all case files and related information are accessible.

Screen incoming documents to determine conformity with appropriate rules, practices, and court requirements. Scan and convert all paper documents filed to a PDF format.

Make summary entries on the docket of all documents and proceedings including pleadings, motions, complaints, minutes, and orders.

Review all electronic filings made by outside users for quality control to ensure that correct documents are filed, required filing fees paid, correct docket entries are used, and take other appropriate corrective action as needed.

Provide accurate noticing as required by local rules. Review and coordinate the processing of orders with parties, judicial officers, and chambers staff.

Assure data from a variety of quality control and exception reports for adherence to quality assurance standards.

Generate a closing entry in CM/ECF when appropriate and complete statistical closing information. Prepare and process appeals and transmit the record to the Court of Appeals for the Federal Circuit.

Assist attorneys and the public by telephone and in person providing information regarding case status, archive information, and CM/ECF instruction. Perform other duties as assigned.