DYS HR Liaison - Administrator III

Full Job Description

Physical Job location: 4255 S. Knox Court, Denver, CO 80236

About the Division of Youth Services: The mission of the Division of Youth Services (DYS) is to protect, restore and improve public safety utilizing a continuum of care that provides effective supervision, promotes accountability to victims and communities, and helps youth lead constructive lives through positive youth development. The strategic goal of DYSis to operate healthy trauma-responsive organizational environments as demonstrated through prosocial, safe, and non-violent interactions.

DYS provides a continuum of services that encompass juvenile detention, assessment, commitment and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates 15 secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed. For pre-adjudicated youth, the Division is also responsible for the management and oversight of the Colorado Youth Detention Continuum; a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State. We have many opportunities within DYS to positively impact youth and families.

We invite you to explore the DYS website and learn about the services provided to youth, families, and local communities in the State of Colorado at: www.colorado.gov/cdhs/dys. There are numerous opportunities within DYS to positively impact youth and families and we welcome you to join our team.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

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Requirements

Purpose of Position- The purpose of this position is to coordinate, oversee and implement the program’s responsibilities in the hiring, development, and retention of staff within the Division. This position is responsible for tracking and monitoring the program’s responsibilities relating to HR activities, solving problems, and coordinating with Human Resources and the Division to remove barriers or inefficiencies that may arise. The position proactively plans and coordinates all aspects of the program’s responsibilities so that timely execution of HR processes is achieved.

Job Duties -

Staffing Liaison- This position serves as the liaison between DYS Leadership and Human Resources by overseeing staffing activities. This position is responsible for reviewing, interpreting, disseminating, and/or implementing program policy and procedures as it relates to staffing logistics for the Division and administrators, and Human Resources. Responsible for the development and implementation of processes to streamline and improve efficiency in the program’s execution of its responsibilities in the areas of position descriptions (PD’s), recruiting/selection, new hire onboarding, data management, retention, and employee engagement development. The duties of the role may involve coordinating, overseeing, facilitating, measuring, and reporting on all activities associated with these responsibilities. In addition, this position identifies programmatic barriers and inefficiencies that may contribute to delays or issues with quality, excellence, timeliness, and continuity in achieving the program's workforce staffing goals.

Community Relations and Outreach - This position collaborates with HR and Payroll teams, determines areas for improvements and develops necessary training and coaching sessions for Managers, Supervisors, Program Assistants, and employees. Working with Division directors, facility directors and assistant directors, establishes, develops, and leverages community partnerships and relationships in support of talent acquisition and staff development goals by partnering with local post-secondary learning institutions, chambers of commerce, professional associations, and civic organizations.

Division Position Description Oversight- Works with HR job evaluation personnel to update job descriptions to ensure appropriate job titles/classifications. Provides organization charts and other key information to facilitate the understanding of position requests. Works with the HR business partners unit in wage and other compensation studies for program-specific jobs that are conducted by HR compensation staff. May attend CoWins meetings to support the DYS Director.

Onboarding and Exiting -Creates a welcoming environment for new hires to maintain workforce unity. Responsibilities include the following:

• Problem solves barriers to efficient onboarding of staff.
• Introduce new staff to the team and arrange for a tour of the facility that highlights important areas for employees to be aware of.
• Ensures administrative issues for new hires are completed to enable completion of major onboarding activities
• Facilitates follow-up focus groups with new employees specific to hiring, onboarding, and training. Facilitates a process in the Division for exit interviews and a process for data collection and analysis

Other Duties As Assigned - Preforms other duties as assigned

Qualifications

*** Please read the entire job announcement and follow all of the instructions prior to completing the application. You must provide documentation to be given credit for it. There will be no exceptions on timelines to provide documentation. All documentation must be uploaded- this is the first evaluation in the selection process***

Note:
Applications will be reviewed to determine if you meet the minimum qualifications for the position. If it is determined that you meet the minimum qualifications, your application will also be used as part of the examination process. You should ensure that your application specifically addresses the requirements as listed in the minimum and preferred qualifications, as well as the job duties and the highly desired competencies. Take the time to adequately address your specialized experience, work products, and accomplishments as they relate to the position.

MINIMUM QUALIFICATIONS:

Experience Only:

• Six (6) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned, equal to six (6) years

Preferred Qualifications:

• Excellent communication skills.

• State of Colorado experience.

• Excellent interpersonal and people skills with the ability to interact with multiple program leaders at many different levels.

• Ability to have strong analytical skills and can research and analyze data to understand compensation and recruitment trends.

• Excellent organizational skills with the ability to pivot and organize priorities.

• Ability to adapt to business needs with ease.

• Ability to meet and negotiate with leaders supporting positive pathways to support the business need.

• Relevant years of state service

• Demonstrated experience with federal, state, and local employment laws, regulations, statutes, and rules.

  
  

Conditions of Employment:

• Full Background CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services),Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers
• Travel – Travel to meetings, trainings, travel to perform Community Relations and Outreach duties may be required

Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment.

Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.




Appeal Rights:




If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.




An appeal or review must be submitted on the official appeal form, signed by you or your representative.

This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department’s action.


For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Additional Information

How to Apply




The Assessment Process

For additional recruiting questions, please contact brennon.watts@state.co.us.






About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS).

Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado.

In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions




*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.




Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.




We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.




ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

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