Docketing Technician (Office Automation)

Full Job Description

As needed, additional positions may be filled using this announcement. Salary range contains multiple steps.

In most cases, the salary will be set at the starting point of the range for the grade level qualified for new federal employees.

Cleveland/Akron: GS-5: $42,535 to $55,296 GS-6: $47,414 to $61,638 GS-7: $52,688 to $68,496 Toledo: GS-5: $40,736 to $52,957 GS-6: $45,409 to $59,031 GS-7: $50,460 to $65,599 GS-05: To be qualified at the GS-05 level, you must have: at least one (1) full year of specialized experience equivalent to the GS-04 level in Federal service; OR four (4) years of education above the high school level; OR a combination of both specialized experience and education as explained below.

Specialized Experience is defined as performing various clerical/administrative duties in support of the operation of an office; for example, reviewing documents with basic legal implications for accuracy and completeness, receiving and routing incoming mail, responding to inquiries; typing and formatting correspondence and forms; maintaining filing systems; and performing data entry within an electronic automated database system.

Combination of education and specialized experience: Successfully completed post-high school education may be used to meet the total one (1) year of specialized experience requirement equivalent to the GS-4 grade level.

Only education more than the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-06: To be qualified at the GS-06 level, you must have at least one (1) full year of specialized experience equivalent to the GS-05 level.

Specialized experience is defined as utilizing a variety of electronic case management systems and office automation programs for the purpose of developing or maintaining docketing and record-keeping; determining appropriate legal action per incoming case (for example, receiving, distributing, and closing files); performing inputting, updating and extracting of legal data, researching a variety of legal sources to obtain and/or verify information; and using automated software to produce legal related reports, documents, correspondence and related materials reviewing.

GS-07:To be eligible at the GS-07 level, you must have at least one (1) full year of specialized experience equivalent to the GS-06 level.

Specialized experience is defined as knowledge of rules and practices concerning administrative and legal hearings, as well a comprehensive knowledge of legal terms and definitions, and involving performing the following types of duties in a legal environment: performing diverse administrative support duties such as the entry of complex data into the electronic file and case tracking systems; utilizing knowledge of legal terminology, litigation processes and court proceedings to properly docket and identify errors in either input of documents or in the computer record; recommending revision of office procedures to improve the docketing and case management function; assisting with training new employees on the system; and producing reports from information within the database.To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors.

(A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

If selected for this position, you will be responsible for performing docketing and complex legal report development using computerized case tracking and record-keeping systems for the United States Attorney's Office, Northern District of Ohio.

Typical duties include: Maintains and extracts data from automated docketing databases and systems. Inputs information into databases and systems and updates records.

Extracts requested program/statistical data when requested. Receives and reviews incoming case files and documents. Reviews recurring reports. Updates databases and systems to record status changes.

Closes cases out, as directed. Produces a variety of written documents and materials utilizing a wide range of office automations applications.

Produces tables, graphs, and charts which may be incorporated into legal documents or courtroom presentations.

Responsibilities will increase and assignments will become more complex as your training and experience progress.