Discovery/Records Clerk (Admin Spec II) | Administrative Support | Criminal Division

Full Job Description

With more than 200 attorneys and professional staff, the Seattle City Attorney’s Office is one of the largest law offices in Seattle and is the third-largest public law office in the state.

Our office is committed to making Seattle a safe, healthy, empowered, and thriving community for everyone.

We strive to address historical injustices within the court system with self-examination and to pursue justice in Seattle with integrity, creativity, and fairness.

We believe working transparently, innovatively, and in collaboration with our partners in the community is necessary to achieve outcomes that promote equity, accountability, and healing.

The Criminal Division’s Discovery Team of the Seattle City Attorney’s Office is looking for a skilled Discovery/Records Clerk to join the largest municipal prosecutor’s office in the state of Washington.

The Criminal Division represents the City in prosecuting misdemeanors, gross misdemeanors, and traffic infractions in Seattle Municipal Court, including driving under the influence, domestic violence, theft, assault, property damage, and trespassing. Criminal attorneys rotate through units dedicated to reviewing incident reports and filing cases; trials; and domestic violence cases. Opportunities also exist for attorneys to work in therapeutic courts – Mental Health Court and Veterans Treatment Court. All prosecutors assist in formulating and implementing policies to promote race and social justice equity, including developing potential alternatives to incarceration for criminal offenders.

Requirements

This position provides key administrative support for the Criminal Division. In this role, you will be a key member of the discovery team in the Criminal Division, performing the following:

• Ordering, managing, and dissemination of criminal discovery
• Uploading media evidence to an electronic portal and dissemination to defense attorneys (evidence.com)
• Receiving, processing, and responding to requests for public records in compliance with the Public Records Act, RCW 42.56 for the department
• Redacting videos and documents for trial prep, as well as responding to public records
• Performing administrative duties and clerical work supporting the administrative unit and the division with a high level of efficiency and accuracy
• Organizing and coordinating administrative support operations and procedures; evaluating procedures and revising as necessary
• Utilizing clear, concise, and professional communication skills and strong interpersonal skills
• Supporting the front desk as needed
• Effectively prioritizing time to meet legal requirements for responding to discovery and Public Records Act deadlines
• Researching and compiling information on special projects at the request of the division's leadership, which requires a high degree of legal knowledge and independence.

Qualifications

REQUIRED QUALIFICATIONS:

This position requires two years of clerical support experience (or a combination of education, training, and/or equivalent experience).

DESIRED QUALIFICATIONS:

The successful candidate will be able to demonstrate the ability to perform the above-listed responsibilities of the position, including the ability to:

• Use of effective written and verbal communication
• Shift priorities and tasks without advanced notice
• Use technology and problem-solve
• Use good judgment and successfully perform work under pressure and in stressful situations
• Work independently and as a team player
• Demonstrate ethics and integrity
• Manage time and structure day based on work priority and deadlines
• Knowledge of document and video redaction software
• Knowledge of RCW 42.56 and other statutes, case law, rules, and regulations used to respond to public records requests
• Intermediate skill level using Microsoft suite, (Word, Excel, Outlook), as well as other programs and case management software such as Adobe Acrobat, Evidence.com, GovQA

Additional Information

Application Process – For your application to be accepted, you must:

• Complete the online City of Seattle Application
  1. https://www.governmentjobs.com/careers/seattle
• Include the following required attachments (.pdf, .doc, or .docx format):
  1. Cover Letter describing your interest in the position.
  2. Resume detailing your relevant experience.

Application Submission Guidelines – All applicants are required to apply on or before the closing date indicated on the job posting.

Applicant inquiries received via email and websites such as Indeed, etc. will not be considered unless the individual has applied to the available position via the Government Jobs site.

Note: The required documents listed in the above "Application Process" section must be attached to the application prior to the job closing date indicated to ensure consideration for the application submitted.

Please contact the Office of Human Resources on or before the closing date indicated above at Law_HR@Seattle.gov should you need assistance with the online application process.

Race and Social Justice Initiative – The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. We seek individuals who will work toward the goals of the Race and Social Justice Initiative.

Compensation – The full pay range for this step-progression position is $36.89 - $41.31 per hour. New employees begin at Step 1 of the pay progression, which is $36.89 hourly.

Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions.

Advanced initial step placement may be considered under limited circumstances, but step salaries are not subject to negotiation.

Benefits – The City of Seattle offers a comprehensive benefits package including vacation, 12 official holidays and 2 floating holidays, sick, and paid parental leave as well as medical, dental, vision, life, and long-term disability insurance for employees.

Additional benefits include executive leave, and eligibility for merit leave. City Attorney’s Office employees also have the opportunity to participate in a defined benefits retirement program.

More information about benefits can be found at https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Workplace Environment – Currently, the Seattle City Attorney's Office has a Flexible Work Arrangements Policy. Employees have the option to work a hybrid schedule (3 days in the office, 2 days remote). This is subject to change as circumstances and business needs dictate.

Background Check Requirements – All positions are security sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the verification of credentials and/or other information required by the municipal corporation’s procedures, including the completion of the criminal history check in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17.

Applicants will be given a chance to explain or correct background information and provide verifiable information on good conduct and rehabilitation.

Who may apply – This position is open to all candidates who meet the minimum qualifications.

The City of Seattle values diverse perspectives and life experiences.

Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, gender identity or expression, family or marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, pregnancy, or other protected characteristics.

The Seattle City Attorney's Office encourages people of all backgrounds to apply.

Questions? Contact our Human Resources team at LAW_HR@seattle.gov.