Discovery Specialist 4 (PS4/DLS)

Full Job Description

Discovery Specialist 4 (PS4/DLS)

71038684

The Discovery Specialist (Program Specialist 4) supports agency-wide litigation discovery and public records work by managing records, coordinating requests, and ensuring compliance with state and federal law.

You’ll provide practical guidance to staff, exercise independent judgement, and work closely with legal partners to support civil litigation and defensible public disclosure decisions.

This position offers meaningful, detail-oriented work with hybrid flexibility and comprehensive benefits.

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the division:

Within HCA, the Division of Legal Services (DLS) provides centralized legal and administrative support to all HCA divisions at all employee levels to mitigate risks, comply with changing state and federal laws, and assist HCA in accomplishing its goals. DLS supports all programs within HCA.

About the position:

The Discovery Specialist (Program Specialist 4) reports directly to the Records Officer within the Division of Legal Services’ Enterprise Risk Management Office Public Disclosure Unit.

This position is responsible for the successful management of critical components of the agency-wide Litigation Discovery program by ensuring the successful preservation and production of agency records in accordance with all applicable laws.

This position also provides guidance and customer service to all agency employees regarding the preservation and collection of agency records during the litigation discovery process.

This position is eligible to telework part-time but required to report on-site once a week to meet business need.

The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. This position reports to Olympia, WA.

Frequency of onsite work will vary based on business and operational needs. HCA has currently suspended the ability to support out-of-state telework.

Requirements

Some of what you will do:

• Manage the end-to-end eDiscovery lifecycle within Microsoft Purview platform, including identifying and managing custodians, executing defensible legal holds, and performing advanced indexing and data processing within Review sets to facilitate tagging, redaction, and deduplication.
• Interpret, review, and apply litigation holds and discovery request policies, procedures, and regulations to requests received for processing.
• Conduct training for agency staff on effective searching and collection of records.
• Create, track, and monitor electronic and hardcopy case folders of discovery and litigation requests.
• Anticipate and assess potential conflicts with the request process and recommend process improvements to the Agency Records Officer before conflicts occur.
• Exercising independent judgement and acts as an administrative liaison to the Attorney General’s Office to facilitate discovery in civil litigation proceedings
• Provide professionally sound consultation, advice, and technical assistance to agency employees concerning litigation discovery best practices.
• Review responsive records for exemptions, redacts records, creates and completes an exemption log when needed.
• Provide professionally sound consultation, advice, and technical assistance to agency employees concerning litigation discovery best practices.
• Anticipate and assess potential conflicts with the request process and recommend process improvements to the Agency Records Officer before conflicts occur.
• Prepare litigation hold and release notices.

Qualifications

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1:

Bachelor’s degree or higher in business, public administration, program management, human resources, or closely related field and two (2) years of professional experience in the interpretation of laws, policies and procedures.

Option 2:

Associate's degree in a field identified above, and four (4) years of professional experience in the interpretation of laws, policies and procedures.

Option 3:

Six (6) years of professional experience in the interpretation of laws, policies and procedures.

Required competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Preferred qualifications:

• Experience with Washington Public Records Act, privacy and confidentiality laws, and rules and exemptions related to public disclosure.
• Extensive hand-on experience managing end-to-end eDiscovery lifecycle within Microsoft Purview, including custodian management, preservation via legal holds, advanced indexing, and the use of Review Sets for tagging, redaction, and deduplication.
• EverLaw Certification.
• Handles customer complaints and questions in a pleasant and professional manner.
• Exceptional accuracy and attention to detail; can meticulously read documents for hours on end, focusing on material exempt from disclosure.
• Demonstrated ability to meet legally mandated and supervisor/customer required deadlines.
• Demonstrated ability to maintain regular punctual attendance.
• Meets commitments, works independently, accepts accountability, maintains confidentiality, and supports agency values.
• Demonstrated ability to read, understand, and interpret policies and procedures, and develop written reports.
• Demonstrated ability to work effectively with others and create and maintain positive professional relationships.

How to apply:

Only candidates who reflect the required qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification.

To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

Additional Information

About HCA:
Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery.

Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• And free parking!

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency.

HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission.

Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace.

Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description.

Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply.

If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov.

Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Lisa Fleming at (360) 725-1723 or lisa.fleming@hca.wa.gov.

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

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