Director of Administrative Services

Full Job Description

• Plans, organizes, manages, coordinates and directs the administrative functions of the department.
  
• Assists in the preparation of the annual budget and in the administration of the final budget.
  
• Directs a system of internal fiscal/cost accounting, reporting, and control.
  
• Develops and implements new and efficient ways to provide services.
  
• Formulates and implements fiscal policies /procedures, and departmental policy.
  
• Directs the cost accounting, fiscal, personnel, office services, and general activities of the department.
  
• Supervises data analysis and program evaluation activities.
  
• Interprets policies and procedures for management and subordinate personnel.
  
• Negotiates contracts and leases.
  
• Develops procedure manuals and provides oversight on departmental personnel activities.
  
• Confers with representatives of other County departments and government agencies as needed.
  
• Develops Board Agenda Items.
  
• Train, supervise, and evaluate assigned staff.
  
• Directs a system of internal fund and trust account auditing and control.

Requirements

Qualifications

• Communicate effectively with others in person and over the telephone.
  
• Meet deadlines under stressful conditions; complete multiple priority projects with conflicting deadlines.
  
  
• Resolve conflicts and respond appropriately to complaints.
  
  
• Establish, implement, and achieve goals and objectives.
  
• Represent County and Department with the community and other agencies.
  
• Administer budget, personnel and programs.
  
• Direct financial operations of the department.
  
• Make presentations to the Board of Supervisors and other groups.
  
• Select, train, supervise and evaluate staff.
  
• Maintain confidential information according to legal standards and/or County regulations.
  
• Analyze data, interpret and write policies, procedures and regulations, develop appropriate conclusions and prepare reports.
  
  
• Frequent operation of a data entry device and repetitive hand and arm motion.
  
• Frequent use of hand/eye coordination.
  
• Sitting for long periods of time and walking.
  
• Occasionally standing, pushing, pulling, bending and squatting to pick up or move objects.
  
• Occasionally lift and move objects weighing up to 40 pounds.
  
• Normal dexterity, frequent holding and grasping.
  
• Regular attendance is an essential function.
  

• Principles and modern methods of Public and Business Administration with special reference to organizational development, fiscal and personnel management.
  
  
• Data analysis and program planning and evaluation.
  
  
• Contract development, management, and analysis.
  
  
• Political and legislative processes.
  
  
• Principles of effective employee management; supervision, training and development.
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• Federal, State and local regulations governing department functions.
  
  
• Grant administration, generally accepted accounting and auditing standards.
  
  

• Plan, organize, direct, and coordinate the administrative functions of the Department.
  
  
• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
  
  
• Oversee and coordinate Human Resources functions.
  
  
• Oversee financial records development and maintenance.
  
  
• Analyze administrative problems, reach practical and logical conclusions, and institute effective changes.
  
  
• Oversee the development of statistical information and the preparation of a variety of reports.
  
  
• Effectively represent the department with the public, other County departments, and other government organizations.
  
  
• Organize and present ideas through oral communication and writing.
  
  
• Establish and maintain cooperative relationships with those contacted during the course of work.
  
  
• Coordinate complex procedures for efficient and effective operations.
  
  
• Operate a motor vehicle.