Deputy Chief, Chief of Administration (O-6 Billet) Supervisory

Full Job Description

The Deputy Chief of Administration supervises admin staff, supports strategic leadership, manages HR and operational programs, ensures compliance with federal policies, and fosters teamwork.

Requires a master's degree (preferred), 5+ years in personnel management, communication, and technical skills, and the ability to obtain a secret clearance This position is only open to USPHS officers who are current IHSC employees USPHS Call to Active Duty candidates are not eligible for this position COMPETENCIES: Leadership Skills Demonstrates strong organizational and time management skills Demonstrates strong problem solving, judgment and decision-making skills Cultural Competency.

Interpersonal Skills. Strong Oral/Written Communication Skills. Integrity/Honesty/Ethics. PHYSICAL DEMANDS: Must be able to perform duties in a fast-paced environment without physical limitations.

Sitting and/or standing for extended periods of time [6-8 Hours]. Performing repeated bending motion. Average manual dexterity for computer operation.

Phone/laptop use for telephonic/virtual meetings for extended periods. May require walking and standing in conjunction with travel to meetings and conferences. Major Duties:

DUTIES AND RESPONSIBILITIES: The Deputy Chief of Administration supports the Chief in providing leadership and oversight of administrative and personnel functions, ensuring alignment with the mission, policies, and objectives of IHSC and the Chief of Administration Unit.

Operating with a high degree of initiative and professionalism, the incumbent assists in resolving complex and sensitive issues by conducting research, analysis, and providing informed recommendations to senior leadership to advance operational effectiveness.

The Deputy Chief collaborates across multidisciplinary teams, supervises administrative staff, and assists in managing key operational areas such as human resources, recruitment, onboarding, and compliance.

As a supervisory leader, the Deputy Chief fosters a culture of teamwork, accountability, and continuous improvement, ensuring that administrative processes and personnel management consistently meet high standards of quality, integrity, and service.

1.

Strategic Leadership and Planning Assists the Chief in providing strategic leadership and oversight of administrative and personnel functions, ensuring alignment with IHSC's mission, policies, and objectives.

Participates in the development and implementation of recruitment, retention, and staffing strategies for PHS officers, civil servants, and contractors, if needed.

Assists in the development and execution of the unit's strategic business plan and key performance indicators.

Assist the chief with human resources, procurement, budget, and facilities, and ensures compliance with applicable policies, regulations, accreditation standards, and procedures. 2.

Personnel and Human Resources Management Supervises professional, technical, and clerical staff in all aspects of personnel management, including recruitment, onboarding, position management, performance appraisal, awards, separations, retirements, and disciplinary actions.

Ensures compliance with Title 5 and Title 38 hiring practices, PHS policies, and federal regulations.

Collaborates with internal and external stakeholders (DHS Liaison, ICE HR, Commissioned Corps Headquarters, labor unions, etc.) to coordinate and interpret policies, procedures, and personnel actions.

Oversees the central personnel data management system to monitor and track manpower allocations and provide data and reports to senior leadership. 3.

Administrative Operations Assists with oversight of administrative policies, development and review of SOPs, and participation on relevant committees (Policy, Ethics, Labor Relations, etc.).

Manages operational programs such as timekeeping, travel, and performance work plans for all staff.

Ensures integrity and compliance in administrative processes, including audits, training, and dissemination of guidance. 4.

Stakeholder and External Relations Serves as a key liaison and advisor to senior leadership on personnel and administrative matters.

Represents the unit in meetings with internal and external stakeholders, providing updates and briefings on hiring actions, personnel movement, and program status.

Promotes and maintains a collaborative team environment within the unit and across IHSC. 5.

Program Evaluation and Quality Improvement Assists in periodic evaluations of personnel and administrative programs, recommending improvements to ensure operational excellence and compliance.

Oversees awards and recognition programs, new hire orientation, and personnel training for supervisors and staff.

Monitors execution of allocated health care funds and ensures budget submissions are consistent with organizational priorities. 6.

Risk Management and Compliance Ensures compliance with agency, federal, and accreditation standards in all personnel and administrative activities.

Maintains knowledge of trends, changes, and best practices in human resources, healthcare administration, and federal personnel management. 7.

Other Duties Responds to Congressional, FOIA, and other taskings as required. Serves as Acting Chief as needed. Occasional travel required, including attendance at recruitment and professional events.

Other duties as assigned.