DEFENSE TRAVEL ADMINISTRATOR

Full Job Description

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

NEW MEXICO ARMY NATIONAL GUARD *You must be a member of the New Mexico Army National Guard to be eligible for this position This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR, Position Description Number D1915000 and is part of the NM USPFO, National Guard.

Military Grades: Officer (O-3 and below), Warrant Officer (CW3 and below), Enlisted (E-6 to E-9) SPECIALIZED EXPERIENCE: Must have at least six months of finance program experiences.

t must have work experiences in the Defense Travel System (DTS), with the competencies to manage complex processes related to DTS.

Experienced in how to use the correct lines of accounting for payment of Government funds.

Experiences included a variety of analytical, technical, and administrative programs that were funded through a number of sources such as, reimbursable accounts and transfer of funds between organizations.

Skilled in making adjustments to budget estimates to different DoD organizations through cross examination.

Competent in the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees.

Knowledgeable of the liaison work requirements between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), in regard to the functional use of DTS, monitoring and maintenance of DTS, as well as, the identification of and analyzing problem areas.

Skilled in various accounting methods, procedures, and/or techniques to validate DTS transactions.

Skilled and experienced in accounting, budget, and financial support related duties and capable of interpreting the ARNG DTS travel regulations.

Skilled in managing the day-to-day activities during system operations, such as, personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity.

Capable of maintaining a database of user information and controls user access to Privacy Act Information and travel documents.

Coordinates with each tenant organization and/or subordinate unit to identify an Organizational DTA (ODTA) for managing each organization's fielding and operational DTS requirements.

Experiences included participating or developing a training program for ODTAs and/or Authorizing Officials/Certifying Officials (AO/CO).

As a condition of continued employment in the GS-0503-09 position, dependent on the position's certification level, the employee must complete the position's higher financial management certification within 24 months of appointment to that position.

Major Duties:

This position is located in the Comptroller Division of the United States Property and Fiscal Office (USPFO).

The paramount purpose of this position is to serve as the primary point of contact to the USPFO as the action officer for the Defense Travel System (DTS), with responsibility for carrying out a wide variety of complex processes related to DTS.

Manages and organizes a Tier II help desk for the Army National Guard (ARNG) within the state.

Serves as the, Financial Defense Travel System Administrator (FDTSA) subject matter expert (SME), Defense Travel System (DTS) for the USPFO, and the state ARNG including its supported units.

Responsible for authorizing and setting up the correct lines of accounting for payment of Government funds.

Performs a variety of analytical, technical, and administrative work for substantive programs and support activities.

These programs are funded through a number of sources such as reimbursable accounts and transfer of funds between organizations.

Program and funding are unpredictable and subject to change throughout the fiscal year.

This necessitates making frequent adjustments to budget estimates to different DoD organizations through the cross organization.

Responsible for the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees using guidelines that often lack specificity due to changing mission requirements, i.e.

changing travel destinations while en-route, delaying travel and foreign travel requirements.

Functions include liaison between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), regarding the functional use of DTS, monitoring and maintenance of DTS as well as identifying and analyzing problem areas, etc.

Serves as the on-site subject matter expert for resolving especially difficult or sensitive problems with unit DTS.

Provides analysis regarding the various accounting methods, procedures and techniques to validate DTS transactions.

Performs various accounting, budget, and financial support related duties as ARNG DTS travel regulations are not completely standardized due to complex mission requirements.

Performs various accounting system applications to resolve problems of processed transactions on existing transaction records to modify automated processes in existing accounts.

Implements and manages the day-to-day activities during system operations (e.g.

personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity).

Applies knowledge of various automated systems and their applications to accomplish the tasks of the position, to provide input to long-range plans for automation, to use automation in the accomplishing the work of the DTS, and to support the assurance that the requirements of automated systems (data standards, security, etc) are met.

Coordinates development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in DTS.

Responsible and accountable for the state ARNG's data requirements, including the user profiles, organization hierarchy, routing groups, per diem rates and Lines of Accounting, etc.

Maintains database of user information and controls user access to Privacy Act Information and travel documents.

Coordinates with each tenant organization and/or subordinate unit to identify an Organizational DTA (ODTA) for managing each organization's fielding and operational DTS requirements.

Establishes the Certifying Officer appointment process. Establishes and manages a training program for ODTA's, Authorizing Officials/Certifying Officials (AO/CO) etc.

Ensures accountable officials and certifying officials have been appointed in writing.

Researches the Federal Travel Regulations to help resolve employee issues and complex problems associated with travel. Acquires and updates personnel data used to establish traveler profiles in DTS.

Maintains updates to DTS database when changes occur due to personnel actions within the main organization.

Manages the administrative setup structure within DTS and controls access to the major modules of DTS relevant to the access levels, i.e., organizational data and lines of accounting Analyzes travel documents and reports available in the DTS.

Performs a variety of budgetary and administrative functions in implementing the organization's travel program, policies, and procedures.

Maintains the correct Lines of Accounting in DTS to corresponding fiscal year budgets. Monitors and updates budget data on a continuous basis.

Modifies elements within the Lines of Accounting to reflect the new fiscal year data and determines what method should be used to transfer the LOAs during year end conversion.

Performs other duties as assigned.