CYP Operations Clerk

Full Job Description

Navy Child and Youth Programs (CYP) offers high quality early care and youth services in center-based (birth - five), facility-based (age 5-12), and recreational environments (teen; youth sports and fitness).

Incumbent is responsible for coordinating all functions related the execution of the fee assistance program clerical and administrative tasks in support of families and community based providers enrolled in the fee assistance program.

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position.

Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate possesses the following: One year or more of general administrative work experience; OR an Associates Degree in Business Administration, Project Management or in a elated field; OR and equivalent combination of education and experience.

Knowledge of administrative support functions. Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments.

Knowledge of military CY programs, such as Child Development Centers, Family Child Care, School Age Care and Military Fee Assistance Programs.

Knowledge of the policies and procedures related to the fee assistance program.

Knowledge of program-based database systems, such as MilitaryChildCare.com (MCC) or Child and Youth Management System (CYMS). Skill in the use of commonly used computer equipment.

Knowledge of basic accounting procedures and processes, related to verifying, reconciling, and processing claims/transactions.

Ability to conduct research to resolve discrepancies and verify information. Ability to maintain a computerized database. Ability to maintain accurate reports and records and military style documents.

Ability to communicate effectively, both verbally and in writing. Major Duties:

Duties include, but are not limited to: Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components within the CYP Joint Operations Community Based Fee Assistance Program.

Reviews child registration and enrollment paperwork to ensure that family submissions are complete and current.

Verifies documents related to eligibility, sponsor and spouse employment and family income for the purpose of determining military child care fees.

Gathers information from families related to enrollment of children with community providers. Uses registration and enrollment information to determine child's authorized child care subsidy benefit.

Verifies information related to community provider participation, including licensing and accreditation information. Visits state and accrediting body websites to access and verify information.

Reviews monthly claim forms and enters data for processing. Validates submission against authorized benefit amounts.

Reconciles overpayments, returned checks, or other issues related to payment processing.

Prepares daily, weekly and monthly reports in compliance with reporting policies and procedures and submits in a timely manner.

Conducts research of records and follows up in order to resolve discrepancies and problems.

Notifies supervisor of any discrepancies and informs supervisor of any issues/problems that cannot be resolved.

Provides fee assistance support to families through phone calls, email, and on-line messaging to address patron financial obligations, waiting lists, subsidy award, and policies and procedures.

Assists with dissemination of information to Fee Assistance providers regarding enrollment and renewal, subsidy awards, fee payments, certification process, application status, and miscellaneous requirements.

Assists in maintaining family requests for fee assistance through monitoring a prioritized waiting list.