Deputy City Clerk - Assistant

Full Job Description

The City of Norfolk is seeking an entry-level Deputy City Clerk/Assistant to provides administrative support and assistant to the City Clerk and City Council by means of initiative and independent judgment in a timely manner and under deadline. Composes minutes of City Council meetings and various Council correspondence. Provides legal research of Norfolk City Codes. Transfers documents electronically via Internet, Norfolk Intranet, and City List Serve. Coordinates in-house and off-site meetings, processes mail, answers telephones, and prepares briefings. Maintains and organizes official City records including deeds, contracts, and related documentation.

Requirements

Essential functions include but are not limited to:

• Serves as administrative assistant to City Council by maintaining council members calendars, scheduling appointments, coordinating meetings, composing correspondence, processing mail, answering public inquiries, researching data, and creating/maintaining extensive databases.
• Provides administrative support to City Council by compiling and preparing City Council agenda/minutes, preparing for and attending meetings, and coordinating presentations/briefings.

Provides administrative support to City Clerk by preparing and maintaining all City Council appointed boards/commissions/authorities data, preparing, disseminating, and maintaining records of all ordinances and resolutions adopted by City Council, and recording city deeds, contracts, agreements, and leases.

Proficient with Microsoft 365 tools including OneDrive, Teams, and SharePoint, etc.

Qualifications

Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Three years' experience as an Office or Administrative Assistant.

The preferred candidate will possess excellent organizational and communication skills as well as the ability to work independently. The preferred candidate also possesses:

• Proficiency in Microsoft Office Suite.
• The ability to operate general office equipment.
• Excellent customer service skills.
• Time management skills.
• Knowledge of Laserfische, PeopleSoft, etc.
• Ability to navigate and work with various social media platforms.



Additional Information

Work Location: 810 Union Street, Norfolk, VA 23510

Work Hours: Monday through Friday, 8:30am - 5:00pm