Court Case Manager 2 Part-Time 25 hours (41-2036) Kotzebue

Full Job Description

This Position

Prepares and posts daily court calendars by pulling files, organizing paperwork, and supporting courtroom needs, including notary services and certified copies.

Provides front counter and phone assistance by greeting customers, answering inquiries, supplying forms, and ensuring filings meet court rules and procedures before routing them appropriately.

Processes new domestic violence, stalking, and sexual assault petitions, maintains accurate case records, and updates and distributes related documents.

Verifies filing completeness, accepts and receipts payments, and ensures proper handling of financial transactions.

Manages records requests, duplicates audio recordings, and prepares files for archiving.

Provides coverage for additional clerical functions when needed, including processing minor offenses, supporting jury operations, and handling vital statistics such as marriage licenses.

Provides weekend courtroom support, including clerking arraignments and a variety of hearings, ensuring proceedings run on time, maintaining accurate records, administering oaths, managing exhibits, and supporting jury processes.

Coordinates scheduling and courtroom logistics, including telephonic participation and playback of recordings, while maintaining security and proper documentation.

Completes post-hearing responsibilities by calendaring events, preparing and distributing court orders and legal documents, updating case and custody information, processing warrants, and closing cases in the system.

Maintains courtroom readiness by troubleshooting recording equipment, coordinating with technical staff, and ensuring files, supplies, and systems meet operational standards.

Works closely with judicial officers, attorneys, and agencies to support efficient court operations while handling sensitive materials and responsibilities that require a high level of accuracy and attention to detail.

The Work EnvironmentThis position will work 25 hours per week. The actual schedule will be determined between the hiring manager and the successful applicant.

The Work EnvironmentThe Kotzebue Court is located in the DMVA Armory on Third Avenue and provides easy access to the local grocery store, about half a mile away.

When fully staffed, the Clerk’s office includes four full-time and one part-time Court Case Managers 2.

If you are the selected applicant, you will become a part of the Kotzebue Trial Court helping to fulfill the mission of the Alaska Court System!

To learn more about Kotzebue, please visit: https://www.travelalaska.com/Destinations/Cities-Towns/Kotzebue

See http://doa.alaska.gov/drb/index.html for additional information.

** This position participates in the Supplemental Benefits System (SBS), Public Employees' Retirement System (PERS), accrues personal leave, and receives up to 12 paid holidays.

Optional coverage for health insurance benefits is also offered. The employee will be responsible for paying one-half of the premium for the coverage elected.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution.

OR

A bachelor's degree from an accredited college.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.
• A list of three (3) professional references who have had supervisory authority over you, including your most recent supervisor, along with their daytime contact phone numbers and email addresses.

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCEIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICEThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information