Court Case Manager 1 (41-3157) Kodiak Jury/Accounting Clerk

Full Job Description

* Employees transferring from another State of Alaska agency may receive consideration for advance step placement.

* Employees working in this job classification will be considered for annual salary increases upon successful completion of a 1-year probationary period. This job classification will promote to salary range 11 after successful completion of three years of service with the court.

The Position The position is responsible for the full management of jury processes, including maintaining and updating petit and grand jury panel lists, summoning deferred jurors, and processing routine requests for deferral or excusal.

More complex jury matters are routed to the Judge or Magistrate for decision. The role requires adherence to the Jury Clerk’s Manual to ensure proper record-keeping and procedural compliance.

Additional jury-related duties include coordinating travel and lodging for grand jurors traveling from remote areas and reviewing associated expenses before forwarding them to the Clerk of Court for approval.

This position also oversees all aspects of small claims case management.

Responsibilities include opening, monitoring, and closing cases, reviewing filings for completeness and compliance, assigning case numbers, issuing summonses, and entering case details into the court's database.

The clerk manages correspondence throughout the life of a case, ensures timely issuance and distribution of court orders and notices, and completes all necessary steps for case closure both digitally and in physical files.

Financial responsibilities include closing daily tills, running financial reports, and making deposits. The clerk receipts payments into correct account codes for a variety of court-related fees and fines, such as civil orders, certified mailings, executions, sanctions, and restitution.

Customer service is also a key component of this role.

The clerk assists the public at the front counter and by phone, provides necessary paperwork and filing instructions, and supports record searches through digital and physical indexes.

Additional duties include retrieving files, certifying court documents, and notarizing signatures when required.

The Work EnvironmentThe Kodiak Courthouse is located on Mission Road. The staff includes two Court Case Managers 1 and two Court Case Managers 2 under the supervision of the Clerk of Court.

In your role, you will become a part of the Kodiak Trial Court helping to fulfill the mission of the Alaska Court System.

The Work HoursFull-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance.

Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS)in lieu of contributions to Social Security, with access to the Alaska Deferred Compensation Plan.

Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience.

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.
• A list of at least three (3) professional references, who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
• Copies of your most recent (2) performance evaluations, if available.

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCEIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICEThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: (907) 264-8242