Cost Allocation Analyst | Management Analyst (MA4) - Olympia

Full Job Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community."

Job Title: Cost Allocation Analyst - Management Analyst 4 (MA4)

Location: Olympia, WA - The selected candidate will work in the Olympia office for the initial 6-month training period, with the possibility to move to a hybrid work schedule.

Closes: This recruitment is open until filled. First review of applications will begin December 19th, 2025. We encourage all applicants to apply early. The hiring authority reserves the right to make a hiring decision at any time.

Salary: $69,744.00 - $93,804.00 Annually

The Department of Children, Youth, and Families (DCYF) is looking for a Cost Allocation Analyst (Management Analyst 4) to bring expertise in accounting, federal reporting, and cost allocation to support the Early Learning Cost Allocation and Federal Grants team.

The Cost Allocation and Federal Grants section serves the mission! DCYF's mission is to protect children and strengthen families so they flourish.

Finance is fundamental to the agency achieving its strategy.

Click here to learn more about DCYF.

The Opportunity:

As a Management Analyst 4 (MA4), you'll ensure federal grants comply with both federal regulations and state requirements. Also, management of the automated cost allocation plan, monthly plan build process, AFRS edit entries, and bypass journal voucher entry. Are you ready for an opportunity to grow and to explore cost allocation and federal grants? If so, we encourage you to apply.

Some of what you will do:

• Research, analyze, and monitor financial expenditures for assigned grants to ensure compliance with federal and state laws, regulations, and accounting principles.
• Manage and maintain the automated cost allocation plan for assigned grants.
• Complete federal reporting and federal claims for assigned grants within applicable federal systems.
• Establish and maintain account coding to ensure tracking of federal grants at the Catalog of Federal Domestic Assistance (CFDA) number for both revenue and expenditures.
• Coordinate and track all audit requests to ensure deadlines for submission are met.
• Review all SAO audit data requests and work with various staff to ensure sufficient data and/or reports are provided.
• Review and pull all supporting documentation (AP/AR) to ensure SAO has necessary documents for audits.
• Review Office of the Inspector General (OIG) audits for nationwide findings and federal self-assessments to limit federal non-compliance findings and reduce risk.

Required Qualifications:

Equivalent education and relevant professional experience with increasing levels of responsibility totaling six (6) years.

Relevant experience includes experience in accounting, payroll, finance, or closely related field. Professional experience may substitute for education but not usually for the credit hours.

OR

A Bachelor’s degree in business administration, public administration, or a related field, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting, and five (5) years of relevant professional experience with increasing levels of responsibility.

Professional experience may substitute for education, but not for the credit hours.

AND

• Ability to communicate clearly; both in writing and verbally, to provide consultation and program interpretation to staff and stakeholders. Compose and edit briefing papers and reports which convey complex information, including federal regulations, in a concise and clear manner.
• Ability to evaluate, compile, and organize data into reports and policy recommendations including creating spreadsheets, or applicable documents using various systems to analyze a variety of DCYF expenditures to produce informative information to upper management.
• Effectively manage multiple priorities and complex projects in a fast-paced environment and meet ongoing competing deadlines

AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Knowledge of federal funding regulations, requirements, and procedures that relate to Title IV-E, Title IV-B, SSBG, TANF, CCDF, and Title XIX.
• Knowledge of state rules, regulations, and laws.
• Knowledge of the state legislative process and how it plays into an agency's budget and funding levels.
• Advanced program management skills including working as a team to resolve problems effectively and efficiently to achieve the agency's goals and mission.
• Knowledge of state and federal child welfare and child care policies and their impact on federal funding. Ability to interpret results of program funding evaluation via research and apply results to maximize federal funding.
• Ability to operate a personal computer and software such as Microsoft Office Suite.

How do I apply?

In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• Cover Letter describing how you meet the specific qualifications for this position.
• Resume (current/updated) detailing experience and education.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.

We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.

If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service.

Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

This recruitment may be used to fill multiple vacancies.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov.

If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at (360) 664-1960.

2025-08627