Correctional Records Technician | WCC Records Unit

Full Job Description

Correctional Records Technician | WCC Record Unit

Full Time | Permanent

Location: Washington Correction Center | Shelton, WA

Salary Range: $4,735 - $6,356 Monthly

This position is represented by the Teamsters 117 Bargaining Unit.

The Washington Corrections Center (WCC) within the Washington State Department of Corrections (DOC) is seeking a detail oriented and committed individual to join the Records Unit as a Correctional Records Technician (CRT)!

The goal of a Corrections Records Technician is to be a custodian of incarcerated individuals records while supporting the Records Unit.

As a Correctional Records Technician (CRT), you will independently perform correctional records technical tasks and sentencing structure duties within a correctional records office.

Daily tasks could include calculating the length of incarceration, community supervision time, and/or determining release dates.

You will ensure incarcerated individuals sentence structure information is in compliance with appropriate laws and agency policy in a collaborative effort to improve public safety.

This position will primarily be responsible for sentence structure entry; however, you will also provide back-up support to all other CRT positions within the Records office.

If you are searching for a rewarding career where you are tasked with improving public safety by positively changing lives, we encourage you to apply!

A completed application packet will include:

• A cover letter regarding your interest for this position with our agency
• A detailed resume
• Three professional references

Incomplete application packages may disqualify an applicant from the application process.
We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Requirements

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As a Correctional Records Technician, some of your duties will include:

• Entering sentence structure in accordance with court documents:
  • Audit judgment & sentences and other court documents to verify the court’s accuracy in sentencing incarcerated individuals per applicable RCWs and legislative changes.
  • Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individuals’ sentence.
  • Audit sentence structure for accuracy to verify earliest release date.
  • Verify jail credits as ordered by the court or as certified by the county jail. Calculate good time jail credits as applicable per RCW.
  • Utilize, update, and maintain database and programs containing information relative to incarcerated individuals’ conviction, sentence and violation history and verify accuracy of those legal documents.
  • Using knowledge of sentencing options and types, determine supervision types and enter sentence structures in accordance with judgment and sentence or other court documents.
  • Ensure the contents of incarcerated individual records are legal, accurate, and maintained in a secure setting.
  • Interpret and explain applicable RCWs, WACs, agency policies and records processes.
  • Interpret Supreme, Appellant, and Superior Court decisions, RCWs and Indeterminate Sentencing Review Board redeterminations to properly compute/re-compute release dates for individuals.
  • Maintain electronic and physical files.
  • Respond to Kites and KIOSKS per DOC Policy.
• Preparing incarcerated individuals file for transfer to Training Center/Parent Facility or release
• Processing all incoming individuals sentenced to incarceration to Department of Corrections (DOC)
• Serving as Records Public Disclosure Officer
• Processing Warrants and Detainers for all admissions and readmissions to the Washington Corrections Center (WCC).
• Performing other duties and assignments as required

Qualifications

What we need (required qualifications):

What will make your application stand out (preferred qualifications):

• Two (2) years’ experience maintaining or processing incarcerated individual files such as legal files, property files, grievance files, administrative files, medical files, parole files, or counselor or custody files in governmental law enforcement office, court setting, or an adult or juvenile correctional agency
• College level coursework in criminal justice, business administration, accounting, social science, or a related field
• Knowledge of criminal history document processing

Special Requirements/Conditions of Employment

• Must obtain certification in ACCESS within six (6) months of employment and maintain current certification when applicable.

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework.

If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.

Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.

Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.

Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email DOCHREBSSRHRSupport@doc1.wa.gov . For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.