CORRECTIONAL RECORDS TECHNICIAN

Full Job Description

Requirements

• Ensure the contents of incarcerated individual records are legal, accurate, and maintained in a secure setting.
• Review and verify accuracy of legal documents relating to convictions and sentencing.
• Establish and validate agency jurisdiction of incarcerated individuals.
• Verify electronic database information against source documents and resolve problems related to the incarcerated individual sentencing.
• Verify identification of incarcerated individuals to law enforcement through pictures, fingerprints, and other physical data.
• Maintain electronic and physical files.
• Utilize, update, and maintain databases and programs containing information relative to incarcerated individuals' conviction, sentence, and violation history.
• Enter information into the Department's electronic incarcerated individual database.
• Archive incarcerated individual records according to established procedures.
• Maintain confidentiality of information protected by agency policy or federal or state laws.
• Provide effective communication and thorough and timely request processing.
• Respond to requests for public disclosure in compliance with federal and state public disclosure laws.
• Testify in court as an expert witness regarding the validity of incarcerated individual records and identity.
• Provide direct support to the Correctional Records Supervisor and caseload carrying staff.
• Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individual sentence.
• Complete appropriate incarcerated individual records paperwork affecting custody and release as required and within established timeframes.
• Become certified through Washington State Patrol to fingerprint.
• Fingerprint (electronic or manual), photograph, and create ID badges for staff, contractors, visitors, volunteers, and incarcerated individuals.
• Use WOMS to create IDs.

Create and maintain lists as needed. Work with Courts for transfers and Court Orders to ensure timely delivery of incarcerated individuals as requested.

Track the incarcerated individuals arriving and leaving the facility and methods of transportation.

Create callouts for incarcerated individuals to be processed for releases, IDs, notary and fingerprinting.

• Receive, process, and deliver legal paperwork as needed to incarcerated individuals in a timely manner.
• Become familiar with the IAD and extradition processes.
• Attend meetings as instructed
• Complete other assigned duties and tasks as given by the CRT2 and CRS.

Qualifications

• High School Diploma or equivalent.
• Must respect and maintain confidentiality.
• Demonstrated ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrated ability to analyze and solve problems under highly stressful or adverse situations.
• Observation - Observe and strategize personal action based on environmental conditions a human behavior.
• Technology - Learn and utilize computer-based applications in the performance of job duties.
• Stress Tolerance - Remains calm and rational while handling difficult situations including but not limited to volatile, threatening, or other crisis/emergency situations.
• Professional Standards - Know and apply relevant law, policy, procedure, and practice. Adhere to productivity standards and timelines established by law and policy. Identify own training needs and proactively seek training opportunities.
• Adaptability - Incorporate new information into an existing framework of understanding. Accept change and support Agency through changes in law, policy, and procedure.

• Two (2) years’ experience maintaining or processing Incarcerated Individual files, such as legal files, property files, grievance files, administrative files, medical files, parole files, or counselor or custody files in a government law enforcement office, court setting, and/or adult or juvenile correctional agency.

• College-level course work in criminal justice, business administration, accounting, social science, or a related field.

• Knowledge of criminal history document processing.

* If you are utilizing your education to meet the job requirements, attach an unofficial copy of your college transcripts. *Note: Corrections experience means the focus of the work is dealing directly with inmates for a majority of the time.

Additional Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references, a cover letter, and an up-to-date resume with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States co nsistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Telework Details

This position may be allocated for telework.

Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time.

Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.

Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process.

Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out theDepartment of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please emailDOCCRCCHRLocal@doc1.wa.gov, or call us at 509-543-5800. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.