Correctional Records Technician Lead - WCC Records

Full Job Description

CORRECTIONAL RECORDS TECHNICIAN LEAD

EMPLOYEE AND BUSINESS SUPPORT SERVICES

WASHINGTON CORRECTIONS CENTER (WCC) - RECORDS

PERMANENT / FULL-TIME

The Department of Corrections is seeking a highly motivated and qualified individual to fill a permanent Correctional Records Technician Lead at the Washington Corrections Center in Shelton, Washington.

Washington Corrections Center is located 35 miles west of Olympia, the state capital.

WCC is the Reception and Diagnostic Center, a close-custody facility with the primary responsibility to process, test, and classify all adult male felons sentenced to prison in Washington State.

The facility has seven living units and houses 1,700 incarcerated individuals. There are about 500 incarcerated individuals screened and assessed each month.

WCC is also the major hub for transfer of incarcerated individuals to and from facilities throughout the state.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Application Process

To begin the online application process:

• Click the green 'Apply' button on the job posting and sign in or create an account.
• Complete your application.
• Please be sure to attach the following to your application:
  1. A cover letter outlining how you meet the qualifications for this position,
  2. A detailed chronological resume; and

  At least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

  If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

  3. Click "Accept & Submit" to submit your application.

Incomplete application packages may disqualify an applicant from the application process.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

Requirements

Under the direction of the Correctional Records Supervisor (CRS), the Correctional Records Technician Lead (CRT Lead) as a custodian of legal records performs senior correctional records tasks for the Department.

CRT Leads are authorized to complete initial sentence entry audits, release audits, perform technical records tasks and ensure incarcerated individuals sentence structure information is in compliance with appropriate laws and agency policies.

The CRT Lead is responsible to ensure incarcerated individuals’ sentence and criminal history are correct and complete and calculates accurate lengths of incarceration and community supervision.

The CRT Lead provides information and support to the Administration, Records Manager, CRS, facility staff and external stakeholders in a collaborative effort to improve public safety.

Work assignments include:

Calculates length of incarceration, determines community custody, and/or determines release dates

• Uses advanced knowledge of sentencing options and types to determine supervision types and sentencing options. Enters complex sentence structures in accordance with judgment and sentence and/or other court documents.
• Audits judgment and sentences and other court documents to verify the court’s accuracy in sentencing individuals per applicable RCWs, legislative changes and court decisions.
• Verifies jail credits as ordered by the court or as certified by the county jail. Calculates good time jail credits as applicable per RCW.
• Establish and validate agency jurisdiction of incarcerated individuals.
• Verify electronic database information against source documents and resolve problems that relate to the incarcerated individuals sentencing.
• Completes second or final audits by reviewing incarcerated individual's database information against source documents and resolving any problems that relate to sentence computations. Verify the court’s accuracy in sentencing individuals per applicable RCWs, legislative changes or court decisions.
• Train lower-level technicians on sentence structure and time accounting, warrants and detainers, tolling, earned release dates, scheduled end dates, public disclosure, and all aspects of maintaining incarcerated individuals' legal records.

Audit sentence structure for accuracy, verify earned early release date to prepare incarcerated individuals releases.

• Complete final sentence structure and central file audits for release purposes.
  Reviews and verifies all pertinent documents relative to the individual's sentence prior to creating release documents.
• Review and verify accuracy of legal documents relating to convictions and sentencing.
  Utilize update and maintain databases and programs containing information relative to incarcerated individual conviction, sentence, and violation history.
• Enter information into the Department’s electronic incarcerated individual database.
• Notify wanting agency of hits with incarcerated individuals' current location conviction information and tentative ERD and request documentation from other agencies.
• Prepare extradition and international extradition packets for Governor’s Warrants and monitor escape prosecutions.

Provide effective and thorough communication with DOC and other appropriate agencies.

• Testify in court as an expert witness regarding the validity of incarcerated individual records and identity.

• Correspond with appropriate court or other legal staff to resolve sentence discrepancies or other issues related to the structure of the incarcerated individual sentence.

• Respond to requests for public disclosure in compliance with federal and state public disclosure laws.

• Serves legal documents on incarcerated individuals.

• Responds to telephone calls from incarcerated individual families, attorneys, and incarcerated individuals, answering a variety of questions and troubleshooting issues.

Manage and provide supervisory direction relating to operational effectiveness of a correctional records office.

• Direct and supervisor OA3 and lead lower-level correctional records office staff as well as work for the records office.
• Plan, assign, and review the work of records staff.
• Assess training needs of staff and arrange for or provide instruction.
• Set performance expectations, evaluate employee performance and prepare performance evaluations.
• Resolve staff issues, recognize employees, and counsel employees in work-related activities and career development.

Interview and identify incarcerated individuals using acceptable identification methods. Review and interpret judgment and sentence information in compliance with state and federal laws, superior court sanctions and agency policies.

• Review and verify all pertinent documents relative to incarcerated individuals prison commitment.
  
• Using the authorized DOC approved programs, take fingerprints and photographs and create ID badges for incarcerated individuals.
• Complete identification of incarcerated individuals to law enforcement through pictures, fingerprints and other physical data.

Other duties as assigned

Qualifications

Required:

• High school diploma or equivalent
• Three (3) years of experience entering and auditing incarcerated individual’s sentence structure and jail credits.
• Three (3) years maintaining and processing incarcerated individual’s records in an adult correctional agency.
  • College-level course work in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two (2) years of experience and maintaining incarcerated individual records.
• Demonstrate ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrate ability to analyze and solve problems under highly stressful or adverse situations.

This position may be filled with a six (6) month in-training plan from Correctional Records Technician to the goal class of Correctional Records Technician Lead. Training will consist of attendance and on-the-job training throughout the in-training period.

Required:

• High school diploma or equivalent
• Two and a half (2.5) years of experience entering and auditing incarcerated individual’s sentence structure and jail credits.
• Two and a half (2.5) years maintaining and processing incarcerated individual’s records in an adult correctional agency.
  • College-level course work in criminal justice, business administration, accounting, social science or a related field will substitute, year for year, for up to two (2) years of experience and maintaining incarcerated individual records.
• Demonstrate ability to effectively communicate with co-workers, the public, and/or criminal justice agencies.
• Demonstrate ability to analyze and solve problems under highly stressful or adverse situations.

All staff entering into employment with the Department of Corrections must possess the following values at the time of hire:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.

Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.

We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.

• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

Desired:

Special Requirements:

Additional Information

Mission: The mission of DOC is to improve public safety by positively changing lives.

Our Vision: Working together for safer communities.

Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

For additional information about the agency, please visit doc.wa.gov.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 12 days of paid sick leave a year
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Additional Information:

• A background check including criminal record history will be conducted prior to a new hire.
  • Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This position may be represented by a Union shop.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, email DOCHREBSSRHRSupport@doc1.wa.gov or call us at (360) 515-8622. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.