CONTRACT SPECIALIST (Title 5)

Full Job Description

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a CONTRACT SPECIALIST (Title 5), Position Description Number T0047000 and is part of the OK JFHQ, Oklahoma Army National Guard.

GENERAL EXPERIENCE: Must possess experience in positions supporting competencies in business, finance, risk management, project management, or supply chain management.

Experience must include competencies such as skill in collecting and analyzing data and the ability to communicate clearly and effectively and other professional competencies in procurement administration or purchase card management.

SPECIALIZED EXPERIENCE: Must have one year of contracting experience at the GS-11 level.

Specialized experience must demonstrate the following: (1) Performing acquisition planning including market research and knowledge of a wide variety of contracting methods that satisfy mission needs and meet customer requirements, (2) Advising Contracting Officer Representatives and advising customers on procurement preparation and development of contractually acceptable specifications, work statements, and quality assurance criteria, (3) Reviewing procurement requests to assure clarity, adequacy, and completeness, and (4) Reviewing contract terms and technical specifications to identify any special requirements.

Knowledge of contracting principles, laws, statutes, Executive Orders, regulations, and procedures applicable to pre-award and post-award duties sufficient to plan and carry out procurement actions and administer contracts for a variety of specialized services, commodities and/or construction using a wide range of contracting methods and contract types.

In-depth knowledge of commercial business practices and market conditions to evaluate offer acceptability, contractor responsibility, and/or contractor performance, and to determine acquisition strategy and sources.

Knowledge of up-to-date market research procedures. Knowledge of a wide range of contracting methods and contract types sufficient to perform pre-award, post-award, and price/cost analysis functions.

Knowledge of negotiation techniques and technical requirements sufficient to procure complex and/or diversified services, commodities, and/or construction.

Knowledge of contract administration sufficient to monitor a group of diverse contracts, understanding quality assurance, inspection, acceptance, and corrective action terms and conditions.

Knowledge of contract termination procedures sufficient to recommend or determine allowable costs, profit to be allowed, disposal of government property, and similar issues and to negotiate settlements with contractors.

Knowledge of contract cost analysis techniques sufficient to gather and evaluate price and/or cost data for a variety of pre-award and/or post-award procurement actions.

Knowledge of public speaking and publicity techniques sufficient to plan or conduct training sessions designed to enhance/facilitate the GPC.

Knowledge of Contract Regulations to verify contractual documents for compliance and accuracy of terminology. Ability to interpret and clarify regulatory contractual material.

Knowledge of standard automated systems, non-standard systems, and Web postings that affect the organization's mission execution to review and evaluate of automated systems to determine their overall effectiveness and recommend changes to improve system performance.

Major Duties:

This position is located at Joint Force Headquarters - United States Property and Fiscal Office (USPFO) Purchasing and Contracting office.

The primary purpose of this position is to ensure successful market research, acquisition planning, contract award, contract performance management, and interpretation of contract law in order to provide the best, most efficient contracting strategies in support of the organization's vision, mission, goals, and objectives.

Plans the overall approach to meet contracting program objectives for a variety of requirements with multiple complexities.

Analyzes difficult/controversial contracting issues, determines, recommends and/or implements course of action which may depart from previous approaches for long-term contract performance or short-term contracts with extremely stringent time frames.

Provides business advice and assistance to technical personnel involved in the development of the performance work statement/statement of work/statement of objectives or data requirements.

Reviews a diverse variety of requisition packages for adequacy and compliance with administrative, regulatory, and procedural requirements and consistency with current market practices and conditions.

Serves as a contracting authority and advisor to management, customers, and contractors in assignment area relative to the market, the industry, specifications, socioeconomic concerns, and similar matters.

Performs acquisition planning, along with the program manager/customer, technical, legal, and finance personnel to develop market research, acquisition strategy, milestones, evaluation/source selection criteria, and/or incentive or award fee provisions, as applicable.

Exercises experienced judgment, initiative, and resourcefulness to identify regulations and laws which do or do not apply to the particular procurement, to consider financial arrangements and incentives, and to develop justifications for adopting a contractual posture.

Prepares required documents to support solicitation issuance and reviews and advises less experienced specialists in the preparation of documents.

Determines appropriate method of procurement, contract type, and financing arrangements to fit special circumstances.

Oversees the procurement of a wide variety of services, supplies, construction and architect and engineering.

Researches, interprets, analyzes, and applies all regulations, business and industry practices, market trends, Government Accountability Office (GAO) and Comptroller General decisions, public law, case law, and precedents.

Devises special terms, provisions, clauses, and conditions applicable to the solicitation and contract as required.

Ensures that the price schedule is properly structured and determines sources to be solicited.

Prepares solicitation, amendment, and contract documents incorporating applicable terms, conditions, provisions and clauses.

Receives and performs oversight of quotes/bids/proposals evaluations and determines the acceptability of offers based on an analysis of financial and technical information gained.

Conducts price or cost analysis as needed. Recommends or determines the competitive range.

Formulates negotiation strategies and identifies areas subject to negotiation (e.g., price, quantity discounts, packaging, payment discounts, transportation, and delivery).

Prepares pre-negotiation positions and memoranda based on audit and/or technical recommendations. Executes post-award contract performance management actions on assigned contracts.

Appoints Contracting Officer Representatives (CORs) within delegated authority and manages the COR program as required.

Evaluates contractor performance for compliance with terms and conditions of contracts and ensures timely submission of contract deliverables and performance metrics.

Makes field site visits, if necessary, detecting and correcting labor standards violations, taking appropriate action to expedite delivery or performance when required by mission changes, monitoring the contractor's use of government-furnished property inventories, and issuing change orders as necessary.

Obtains additional funds or de-obligates funds as necessary.

Analyzes a variety of unusual conditions, questions, or issues including complex contract administration problems, e.g., disputes, labor violations, and claims, and identifies alternative courses of action which may depart from previous approaches.

Determines the reasonableness of claims. Researches and recommends appropriate action for resolution of difficult problems or claims through interpretation of contract requirements.

Negotiates and prepares contract modifications including those caused by changes in technical requirements, in quantities, ordering unpriced options, and similar issues.

Maintains records to identify adverse trends in contractor performance, and documents contractor past performance.