Contract Administrator

Full Job Description

Applications accepted from: All Persons Interested

Service line: Houston Permitting Center
Reporting Location: 1002 Washington Ave, 77002
Workdays & Hours: M - F, 8:00 a.m. - 5:00 p.m.*
*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Houston Permitting Center is seeking a detail-oriented and collaborative Contract Administrator to support critical code enforcement operations through effective procurement and contract management. This role plays a key part in the creation and administration of purchase requisitions for goods and services, with a strong emphasis on professional service contracts that support inspection, enforcement, and operational activities.

The Contract Administrator partners closely with HPW and City of Houston purchasing teams to develop, manage, and oversee service-related contracts, ensuring compliance with procurement regulations and City standards.

This position also works in coordination with the HPC Finance team to support accurate invoice processing, encumbrance management, and adherence to contract payment terms, while advising managers on the most effective and compliant procurement strategies.

This role requires a proactive, service-oriented professional who can manage multiple contracts and procurement activities simultaneously while maintaining a high standard of integrity, accountability, and collaboration.

Key Responsibilities include:

· Prepare and process purchase requisitions and purchase orders for goods and professional services supporting code enforcement operations.

· Coordinate with HPW and City of Houston purchasing teams to develop, execute, and manage service-related contracts.

· Administer contracts throughout the lifecycle, ensuring compliance with applicable laws, regulations, and City policies.

· Partner with the HPC Finance team to reconcile invoices, support timely payments, and assist with encumbrance management.

· Serve as a primary point of contact for vendors and internal stakeholders on procurement and contract matters.

· Monitor contractor compliance and identify or mitigate procurement and contract-related risks.

· Maintain accurate procurement and contract records to support transparency and audit readiness.

· Advise managers on procurement options, timelines, and best practices to support operational needs.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.

This is a Department of Houston Public Works Management position at the Tier 3 Level.

Requirements

EDUCATIONAL REQUIREMENTS:
Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS:
Two years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:
None

Qualifications

· Experience administering federal, state, or local government contracts.

· Strong knowledge of public-sector procurement processes, including bid preparation and contract modifications.

· Ability to manage multiple procurement and contract activities simultaneously.

· Excellent written, verbal, and interpersonal communication skills.

· Proficiency in Microsoft Office Suite.

· Familiarity with Oracle and/or SAP financial modules for purchasing.

· Knowledge of cost and price analysis principles.

**Preference shall also be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Additional Information

SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION: No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 22

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6030.

If you need special services or accommodations 832-393-6020 (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.