Contract Administrator III

Full Job Description

This position is only open to current, permanent residents of the State of Colorado.

This is a HYBRID position (Please note, this arrangement can be subject to change).

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Do you desire a career that provides you with opportunities to improve the world around you?

The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado citizens.

Our mission is to advance Colorado's health and protect the places we live, work, learn, and play.

Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment.

Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path.

In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities

• Extensive internal professional development opportunities on a wide variety of subjects

• Bike to work programs, including access to storage lockers and bike racks

• Distinctive career advancement opportunities throughout the State system

• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous personal time off

• Mentoring program with opportunities for mentors and mentees

• Tuition assistance for college level courses including Masters degree programs

• Excellent work-life programs, such as flexible schedules, and

• A variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to:https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Requirements

About The Work Unit:
This work unit exists in the Procurement and Contracts Section and provides central procurement and contract formation services to the divisions within the Colorado Department of Public Health and Environment. The Procurement and Contracts Section exists to provide contract and solicitation planning, direction, coordination and oversight to Division leadership, the Division’s programmatic staff and other stakeholders both internal and external to the CDPHE. The Section serves as the subject matter experts on all procurement and contracting development for the department.

What You Will Be Doing:
This position is a permanent, full-time position that serves as a Contract Administrator. In accordance with the department’s Procurement and Contracts Section contracts and procurement standards, this position performs a full range of contractual, and analysis services to the Department, which includes drafting, compiling and routing full contract packages, compliance drafting and revising statements of work (SOW) that accurately reflect program work plans, reviewing vendor agreements, reviewing redlines to PO and contract terms and conditions, creating purchase orders, reviewing waiver requests, providing consultation and guidance to program staff to ensure understanding and adherence to federal and state requirements, assisting with the development of standards, guidance and tools to support customers, collaborating with assigned Division’s compliance, fiscal, and program staff to efficiently and effectively process contracts, purchase orders, and other agreements in a timely manner, and making recommendations to the program managers to ensure complete and appropriate utilization of funds in contracts. This position maintains a tracking log, drafts correspondence, maintains electronic files, and establishes timelines for the programs they support and works with team members when improvements to tools, processes and customer service are needed.

Qualifications

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1H3XX

CONTRACT ADMINISTRATOR III

MINIMUM QUALIFICATIONS:

Experience Only:

Six (6) years of relevant experience in contract administration, contract management, accounts payable, fiscal management, contract monitoring, grant management, purchasing, buying, or procurement.

OR

Education and Experience:

A combination of related education in business administration, public administration, law, legal studies, contract administration, contract management, finance or a closely related field and/or relevant experience in contract administration, contract management, accounts payable, fiscal management, contract monitoring, grant management, purchasing, buying, or procurement equal to six (6) years.

** This experience must be substantiated within the Work Experience section of your application.

** "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable).

Preferred Qualifications:

• Experience drafting, creating, or developing contracts, agreements, and/or purchase orders.

• Experience identifying inaccuracies, ambiguities, or inconsistencies in contracts, agreements, Statements of Work, or other similar written documentation.

• Experience drafting or developing the components of Statements of Work and/or other similar specifications or requirements documents.

• Experience providing customer service to multiple internal and external stakeholders with differing priorities.

• Experience prioritizing and managing a large portfolio of diverse work tasks with differing deadlines.

• Experience interpreting state or federal laws, rules, regulations, policies, or guidance.

• Excellent written communication (resume/supplemental questions).

Conditions of Employment:

Pursuant to CDPHE policy, a background check is required for all positions at CDPHE.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative.

This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Additional Information

A complete application packet must include:

• A completed State of Colorado application.

• A Resume.

• If using education to qualify, a copy of your college/university transcripts. Transcripts must be attached to your colorado.gov/jobs application.

• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Daniel Mckenna at daniel.mckenna@state.co.us or call 303-692-6319.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application first- ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it.